Item - 2019.BA50.3

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 9, 2019) from the Chief Purchasing Officer.

Call Number:

DOC186668356, Contract 19TW-DC-311OCS (Part A) and 19TW-DC-318OCS (Part B)

Description:

Repairs and Replacement of Water Services by Open-Cut and Vacuum Excavation and Replacement of Curb Boxes, Stops and Large Diameter Valve Box by Vacuum Excavation in Various Districts "Toronto East York and Scarborough" (Part A) and "Etobicoke York and North York" (Part B) for one (1) year from date of award with the option to renew for two (2) additional one (1) year periods.

Recommended Bidder:

Part A: Ontario Excavac Inc.

Part B: Ontario Excavac Inc.

Contract Award Value:

Part A:

From the date of award to September 1, 2020

$1,645,796 net of all applicable taxes and charges

$1,859,750 including all applicable taxes and charges  

$1,674,762 net of HST recoveries

Option Period 1 – September 2, 2020 to September 1, 2021

$1,695,170 net of all applicable taxes and charges

$1,915,542 including all applicable taxes and charges

$1,725,005 net of HST recoveries

Option Period 2 – September 2, 2021 to September 1, 2022

$1,746,025 net of all applicable taxes and charges

$1,973,009 including all applicable taxes and charges

$1,776,755 net of HST recoveries

The total potential cost for Part A including the option years is $5,176,523 net of HST recoveries, $5,086,992 net of all taxes and charges and $5,748,301 including all applicable taxes and charges.

Part B:

From the date of award to September 1, 2020

$1,361,443 net of all applicable taxes and charges

$1,538,431 including all applicable taxes and charges  

$1,385,405 net of HST recoveries

Option Period 1 – September 2, 2020 to September 1, 2021

$1,402,286 net of all applicable taxes and charges

$1,584,584 including all applicable taxes and charges

$1,426,967 net of HST recoveries

Option Period 2 – September 2, 2021 to September 1, 2022

$1,444,355 net of all applicable taxes and charges

$1,632,121 including all applicable taxes and charges

$1,469,776 net of HST recoveries

The total potential cost for Part B including the option years is $4,282,147 net of HST recoveries, $4,208,085 net of all taxes and charges and $4,755,136 including all applicable taxes and charges.

The total potential cost to the City including the option years for both parts is $9,458,670 net of HST recoveries.  The total potential contract award is $10,503,436 including all applicable taxes and charges, $9,295,076 net of all applicable taxes and charges. 

Contracts are expected to start on date of award and end on September 1, 2020 with the option to renew the Contract for two (2) additional separate one (1) year periods.

The above cost calculations for the Option Year(s) reflects an estimated 3 percent increase in the Consumer Price Index – All Items.

Call Issued:  August 13, 2019                              Call Closed: September 13, 2019

Number of Addenda Issued: None

Number of Bids: Five (5)

Table 2: Summary of Bids Received for Tender Call DOC186668356 (Part A) including bid price:

Table 3: Summary of Bids Received for Tender DOC186668356 (Part B) including bid price: