Item - 2019.BA50.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 11, 2019) from the Chief Purchasing Officer.

Call Number:

Request For Quotation Number 4201-19-5037

Description:

For the provision of all materials, equipment, labour and supervision required for plumbing and related mechanical services to various Parks, Forestry and Recreation locations throughout the City of Toronto, from November 1, 2019 to October 31, 2020, with the option to renew for four (4) additional and separate one (1) year periods.

Recommended Bidder:

Active Mechanical O/B 1246175 Ontario Limited

Contract Award Value:

$853,275 net of all applicable taxes and charges

$964,201 including HST and all applicable charges

$868,293 net of HST recoveries

Contract is expected to start on November 1, 2019 and end by October 31, 2020.

Option Year 1 (November 1, 2020 – October 31, 2021)

$878,873 net of all applicable taxes and charges

$993,126 including HST and all applicable charges  

$894,341 net of HST recoveries

Option Year 2 (November 1, 2021 – October 31, 2022)

$905,239 net of all applicable taxes and charges

$1,022,920 including HST and all applicable charges  

$921,171 net of HST recoveries

Option Year 3 (November 1, 2022 – October 31, 2023)

$932,397 net of all applicable taxes and charges

$1,053,609 including HST and all applicable charges  

$948,807 net of HST recoveries

Option Year 4 (November 1, 2023 – October 31, 2024)

$960,369 net of all applicable taxes and charges

$1,085,217 including HST and all applicable charges  

$977,271 net of HST recoveries

The total potential contract award including all option years is $4,530,153 net of all applicable taxes and charges, and $5,119,073 including HST and all applicable charges.  The total potential cost to the City including all option years is $4,609,883 net of HST recoveries.

Call Issued:  July 22, 2019                                   Call Closed:  August 20, 2019

Number of Addenda Issued:  Two (2)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received for Request For Quotation 4201-19-5037 including bid price    

* Bidder was found non-compliant with mandatory requirements