Item - 2019.BA48.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 3, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation Doc 1842425691

Description:

For the non-exclusive supply, delivery, and off-loading of various trees and shrubs for the City of Toronto's Parks, Forestry and Recreation Division from the date of Award for the period of one (1) year, with the option to renew the Contract for four (4) additional separate one (1) year periods.  

The Request for Quotation contains three (3) Price Forms. Part A and Part B are being awarded to the lowest bidder meeting specifications overall and Part C is being awarded to the lowest bidder meeting specifications per line item

Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Neil Vanderkruk Holdings Inc.

Part A, Part B and Part C Line Items 7.3.2.4,18, 21, 24, 29, 31, 32, 33, 34, 35, 36, 37, 38

Contract Award Value:

$770,574 net of all applicable taxes and charges (including 15 percent for miscellaneous items)

$870,748 including HST and all applicable charges

$784,136 net of HST recoveries

The contract is expected to start on the date of award and end on October 4, 2020.

Option Year 1:  October 5, 2020 to October 4, 2021

$793,691 net of all applicable taxes and charges

$896,871 including HST and all applicable charges

$807,660 net of HST recoveries

Option Year 2: October 5, 2021 to October 4, 2022

$817,502 net of all applicable taxes and charges

$923,777 including HST and all applicable charges

$831,890 net of HST recoveries

Option Year 3: October 5, 2022 to October 4, 2023

$842,027 net of all applicable taxes and charges

$951,490 including HST and all applicable charges

$856,846 net of HST recoveries

Option Year 4: October 5, 2023 to October 4, 2024

$867,287 net of all applicable taxes and charges

$980,035 including HST and all applicable charges

$882,552 net of HST recoveries

The total potential award identified in this report including all option years is $4,091,080 net of all applicable taxes and charges, $4,622,920 including all applicable taxes and charges. The total potential cost to the City including all option years is $4,163,083 net of HST recoveries.

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

Additionally:

Dutchmaster Nurseries Ltd. is to receive a contract award for the line items they were lowest bidders meeting specification on, including all option years, in the total amount of $134,787 net of all applicable taxes and charges.  Uxbridge Nurseries is to receive a contract award for the line items they were lowest bidders meeting specification on, including all option years, in the total amount of $441,758 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award.

Call Issued: June 25, 2019                      Call Closed: July 26, 2019

Number of Addenda Issued: Zero (0)

Number of Bids: Six (6)

Table 2: Summary Bids Received for Request or Quotation Doc 1842425691

*The amount above for Part C only does not include a prompt payment discount.