Item - 2019.BA46.3

Tracking Status

This item was considered by Bid Award Panel on October 2, 2019 and was adopted without amendment.

BA46.3 - Award of Request for Quotation Doc1880462235 to Municipal Maintenance Inc. for Mechanical Leaf Collection Services for Etobicoke York District, Transportation Services Division

Decision Type:: ACTION

Status:: Adopted

Wards:: 1 - Etobicoke North, 2 - Etobicoke Centre, 3 - Etobicoke - Lakeshore, 5 - York South - Weston, 7 - Humber River - Black Creek

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 26, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation Doc1880462235

Description:

For the non-exclusive supply of all labour, equipment and materials necessary to provide Mechanical Leaf Collection for the City of Toronto’s Etobicoke York District, Transportation Services Division for a period of 4 weeks, between November 1, 2019 and December 15, 2019 with the option to renew the Contract for three (3) additional separate Leaf Collection Seasons in 2020, 2021 and 2022.

Should the option(s) be exercised, then the General Manager of Transportation Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Municipal Maintenance Inc.

Contract Award Value:

$1,547,900 net of all applicable taxes and charges

$1,749,127 including HST and all applicable charges

$1,575,143 net of HST recoveries

Contract is expected to start on the date of award and end on December 31, 2019.

Option Year 1: January 1, 2020 to December 31, 2020

$1,594,337 net of all applicable taxes and charges

$1,801,601 including HST and all applicable charges

$1,622,397 net of HST recoveries

Option Year 2: January 1, 2021 to December 31, 2021

$1,642,167 net of all applicable taxes and charges

$1,855,649 including HST and all applicable charges

$1,671,069 net of HST recoveries

Option Year 3: January 1, 2022 to December 31, 2022

$1,691,432 net of all applicable taxes and charges

$1,911,318 including HST and all applicable charges

$1,721,201 net of HST recoveries

The total potential award identified in this report including all option years is $6,475,836 net of all applicable taxes and charges, $7,317,695 including all applicable taxes and charges. The total potential cost to the City including all option years is $6,589,810 net of HST recoveries.

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

Origin

(September 26, 2019) Report from the Chief Purchasing Officer

Summary

Call Issued: Issued: July 25, 2019 Call Closed: September 4, 2019

Number of Addenda Issued: Two (2)

Number of Bids: Two (2)

Table 2: Summary of Bids Received for Request for Quotation DOC1880462235

Bidder Name	Evaluated Bid Price (including H.S.T.)
Municipal Maintenance Inc.	$1,728,137 (incl. 1.2 percent prompt payment)
Rafat General Contractor Inc.	$3,619,390

Background Information

(September 26, 2019) Report from the Chief Purchasing Officer on Award of Request for Quotation Doc1880462235 to Municipal Maintenance Inc. for Mechanical Leaf Collection Services for Etobicoke York District, Transportation Services Division
https://www.toronto.ca/legdocs/mmis/2019/ba/bgrd/backgroundfile-138317.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Kris Hornburg.