Item - 2019.BA46.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 26, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation No. 3601-19-0023

Description:

For the Supply and Delivery of Various Lumber Items, for a period of one (1) year from Date of Award to September 30, 2020 with the option to renew the contract for four (4) additional and separate one (1) year periods.

Should the option(s) to renew be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidders:

Weston Forest

Contract Award Value:

$674,672 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$762,379 including HST and all applicable charges

$686,546 net of HST recoveries

Contract is expected to start on Date of Award and end on September 30, 2020.

Option Year 1 - From October 1, 2020 – September 30, 2021

$694,905 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$785,243 including HST and all applicable charges

$707,135 net of HST recoveries

Option Year 2 - From October 1, 2021 to September 30, 2022

$715,752 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$808,800 including HST and all applicable charges

$728,349 net of HST recoveries

Option Year 3 - From October 1, 2022 to September 30, 2023

$737,225 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$833,064 including HST and all applicable charges

$750,200 net of HST recoveries

Option Year 4 - From October 1, 2023 to September 30, 2024

$759,341 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$858,055 including HST and all applicable charges

$772,705 net of HST recoveries

The total potential contract award including all option years is $3,644,935 net of HST recoveries, $3,581,894 net of all applicable taxes and charges and $4,047,540 including all applicable taxes and charges.

The above cost calculations for the Option Period reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

Call Issued: June 27, 2019                       Call Closed: August 2, 2019

Number of Addenda Issued: Four (4)

Number of Bids: Two (2)

Table 2: Summary of Bids Received for Contract No. 3601-19-0023 including bid price

*The Evaluated Bid Price for each Bidder includes the bid values of the participating agencies (i.e., Toronto Transit Commission) and are excluded from the Contract Award Value as referenced above.

**Evaluated Bid Price reflects revised quantities which were adjusted after Request for Quotation closing date.