Item - 2019.BA44.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 3, 2019) from the Chief Purchasing Officer:

Call Number:

Ariba Doc. No. 1840280132

Description:

The non-exclusive provision of various Hired Vacuum Excavation Services complete with Operator as required (emergency and planned work) by various Toronto Water Construction districts "Toronto, East York and Scarborough" (Part A) and "Etobicoke York and North York" (Part B) from date of award to July 31, 2020 with the option to renew the Contract for four (4) separate one (1) year options

Recommended Bidder:

Part A: Aqua Tech Solutions Inc.

Part B: Aqua Tech Solutions Inc.

Contract Award Value:

Part A:

From the date of award to July 31, 2020

$1,580,796 net of all applicable taxes and charges

$1,786,300 including all applicable taxes and charges  

$1,608,618 net of HST recoveries

Option Period 1 – August 1, 2020 to July 31, 2021

$1,628,220 net of all applicable taxes and charges

$1,839,889 including all applicable taxes and charges

$1,656,877 net of HST recoveries

Option Period 2 – August 1, 2021 to July 31, 2022

$1,677,067 net of all applicable taxes and charges

$1,895,086 including all applicable taxes and charges

$1,706,583 net of HST recoveries

Option Period 3 – August 1, 2022 to July 31, 2023

$1,727,379 net of all applicable taxes and charges

$1,951,938 including all applicable taxes and charges

$1,757,781 net of HST recoveries

Option Period 4 – August 1, 2023 to July 31, 2024

$1,779,200 net of all applicable taxes and charges

$2,010,496 including all applicable taxes and charges

$1,810,514 net of HST recoveries

The total potential cost for Part A including the option years is $8,540,372 net of HST recoveries, $8,392,661 net of all taxes and charges and $9,483,707 including all applicable taxes and charges.

Part B:

From the date of award to July 31, 2020

$   895,949 net of all applicable taxes and charges

$1,012,423 including all applicable taxes and charges  

$   911,718 net of HST recoveries

Option Period 1 – August 1, 2020 to July 31, 2021

$   922,828 net of all applicable taxes and charges

$1,042,796 including all applicable taxes and charges

$   939,070 net of HST recoveries

Option Period 2 – August 1, 2021 to July 31, 2022

$   950,513 net of all applicable taxes and charges

$1,074,079 including all applicable taxes and charges

$   967,242 net of HST recoveries

Option Period 3 – August 1, 2022 to July 31, 2023

$   979,028 net of all applicable taxes and charges

$1,106,302 including all applicable taxes and charges

$   996,259 net of HST recoveries

Option Period 4 – August 1, 2023 to July 31, 2024

$1,008,399 net of all applicable taxes and charges

$1,139,491 including all applicable taxes and charges

$1,026,147 net of HST recoveries

The total potential cost for Part B including the option years is $4,840,434 net of HST recoveries, $4,756,715 net of all taxes and charges and $5,375,088 including all applicable taxes and charges.

The total potential cost to the City including the option years for both parts is $13,380,806 net of HST recoveries.  The total potential contract award is $14,858,795 including all applicable taxes and charges, $13,149,376 net of all applicable taxes and charges. 

Contract is expected to start on date of award and end July 31, 2020 with the option to renew the Contract for four (4) additional and separate one (1) year periods.

The above cost calculations for the Option Year(s) reflects an estimated 3 percent increase in the Consumer Price Index – All Items.

Call Issued:  June 25, 2019                                  Call Closed: July 24, 2019

Number of Addenda Issued: Two (2)

Number of Bids: Five (5)

Table 2: Summary of Bids Received for Ariba Doc. No. 1840280132 (Part A) including bid price:

Table 3: Summary of Bids Received for Ariba Doc No. 1840280132 (Part B) including bid price: