Item - 2019.BA43.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 29, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Proposal 9118-19-5018

Description:

For Professional Technical Services for provision of all architectural, engineering and administrative services for the design and construction contract administration required to construct the New Wabash Community Centre (Proposed Net Zero Energy Building)

Recommended Bidder or Proponent:

Diamond and Schmitt Architects Incorporated

Contract Award Value:

$3,112,001 net of all applicable taxes and charges

$3,516,561 including HST and all applicable charges

$3,166,772 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2024.

Call Issued:  April 8, 2019                        Call Closed:  May 14, 2019

Number of Addenda Issued: Four (4)

Number of Bids:  Eleven (11)

Table 2: Summary of Proposals Received for Request for Proposal 9118-19-5018:

1/ Proposal Price was corrected for mathematical errors. Purchasing and Materials   Management has verified that the mathematical errors were corrected.

2/ Proposal was found non-compliant with mandatory requirements.

3/ Proponent did not meet the minimum technical threshold to be considered for award.

Range of Scores:  

Response scores (combined technical and fee scores, but without interview score) for the eight (8) Responses meeting the technical threshold to be considered ranged from 82.2 percent to 96.6 percent.

Total scores for the four (4) Proponents interviewed (combined technical, fee and interview scores) ranged from 89.7 percent to 94.2 percent