Item - 2019.BA43.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 5, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation No. 6113-19-0147

Description:

For the Supply and Delivery of Twenty Four (24) Trucks Cab and Chassis in various configurations. Upon Award of this Request for Quotation, the Vendor and the City will have a Contract from date of award for a period of four (4) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Contractor:

Downtown Auto Group

Contract Award Value (2019-2023)

$12,358,068 net of all applicable taxes and charges

$13,964,616 including all applicable taxes and charges  

$12,575,570 net of HST recoveries

The total potential contract award identified in this report for the full term is $12,358,068 net of all applicable taxes and charges, and $13,964,616 including all applicable taxes and charges.

Contract is expected to start on date of award and end on August 31, 2023.

Call Issued:  May 17, 2019                   Call Closed: June 18, 2019

Number of Addenda Issued: Two (2)

Number of Bids:  Four (4)

Table 2: Summary of Bids Received for Request for Quotation No. 6113-19-0147 including bid price

**The amounts expressed in Table 2 above are for the Initial Year of Twenty-three (23) units. An additional unit was added during the recommendation stage to increase the total of units to twenty-four (24).