Item - 2019.BA42.8

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 29, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation No. 0223-19-0105

Description:

For the non-exclusive supply and delivery of Various Custodial Supplies to various Purchasing and Materials Management (Stores) locations from the date of award to August 31, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Table 1 and Table 2: Mister Chemical Ltd

Contract Award Value:

Table 1 and 2: Mister Chemical Ltd.

$419,177 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$473,670 including HST and all applicable charges

$426,554 net of HST recoveries

The contract is expected to start on date of award end on August 31, 2020.

Option Year 1 (September 1, 2020 to August 31, 2021)         

$431,752 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$487,880 including all applicable taxes and charges

$439,351 net of HST recoveries

Option Year 2 (September 1, 2021 to August 31, 2022)         

$444,705 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $502,516 including all applicable taxes and charges

$452,532 net of HST recoveries

Option Year 3 (September 1, 2022 to August 31, 2023)         

$458,046 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $517,592 including all applicable taxes and charges

$466,107 net of HST recoveries

Option Year 4 (September 1, 2023 to August 31, 2024)         

$471,787 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$533,120 including all applicable taxes and charges

$480,091 net of HST recoveries

The total potential cost to the City including all Option Years is $2,264,635 net of HST recoveries, $2,514,778 including all applicable taxes and charges and $2,225,467 net of all applicable taxes and charges.

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).

Call Issued:  March 4, 2019                    Call Closed:  April 3, 2019

Number of Addenda Issued: Three (3)

Number of Bids:  Four (4)

Table 3: Summary of Bids Received for Request for Quotation No. 0223-19-0105 including bid price

Extended prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

Table 3 of this Request for Quotation was awarded under delegated authority.