Item - 2019.BA41.2

Tracking Status

This item was considered by Bid Award Panel on August 28, 2019 and was adopted without amendment.

BA41.2 - Award of Request for Quotation No. Doc1844537944 for the Non-Exclusive Supply and Delivery of Needles and Syringes for the City of Toronto's Purchasing and Materials Management Stores

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 22, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation No. Doc1844537944

Description:

For the non-exclusive supply and delivery of Needles and Syringes to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods.

Recommended Bidder

The Stevens Company Limited

Contract Award Value:

$288,551 net of all applicable taxes and charges, including 25 percent for miscellaneous items

$326,063 including HST and all applicable charges

$293,630 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2020

Option Year 1: August 1, 2020 to July 31, 2021

$297,208 net of all applicable taxes and charges, including 25 percent for miscellaneous items

$335,845 including all applicable taxes and charges

$302,438 net of HST recoveries

Option Year 2: August 1, 2021 to July 31, 2022

$306,124 net of all applicable taxes and charges, including 25 percent for miscellaneous items

$345,920 including all applicable taxes and charges

$311,512 net of HST recoveries

Option Year 3: August 1, 2022 to July 31, 2023

$315,307 net of all applicable taxes and charges, including 25 percent for miscellaneous items

$356,297 including all applicable taxes and charges

$320,857 net of HST recoveries

Option Year 4: August 1, 2023 to July 31, 2024

$324,767 net of all applicable taxes and charges, including 25 percent for miscellaneous items

$366,986 including all applicable taxes and charges

$330,483 net of HST recoveries

The total potential Contract Award identified in this report including all option years is $1,531,957 net of all taxes and $1,731,111including all applicable taxes and charges. The total potential cost to the City, including all option years is $1,558,919 net of HST recoveries.

Origin

(August 22, 2019) Report from the Chief Purchasing Officer

Summary

Call Issued: June 27, 2019 Call Closed: July 29, 2019

Number of Addenda Issued: 4

Number of Bids: Two (2)

Table 2: Summary of Bids Received for Request for Quotation Doc 1844537944 including bid price

Bidder Name	Bid Price (including 25 percent Miscellaneous and H.S.T.)
Stevens Company	$326,063
Cardinal Health Canada	$348,810

Extended prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

Background Information

(August 22, 2019) Report from the Chief Purchasing Officer on Award of Request for Quotation No. Doc1844537944 for the Non-Exclusive Supply and Delivery of Needles and Syringes for the City of Toronto's Purchasing and Materials Management Stores
https://www.toronto.ca/legdocs/mmis/2019/ba/bgrd/backgroundfile-136719.pdf

Motions

Motion to Adopt Item (Carried)

Moved by David McLeod.