Item - 2019.BA40.11

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation Number 0801-19-7009

Description:

Quotations are invited for the non-exclusive service delivery of equipment inventory, equipment tagging and Preventive Maintenance (PM) Development for the City of Toronto's various Divisions for a period of eight (8) months.

Recommended Bidder:

CBRE Limited for Lot 1 Toronto, East York, York

Angus Consulting Management Limited (ACML) for Lot 2 Etobicoke, Scarborough, North York, Richmond Hill

Contract Award Value:

CBRE Limited for Lot 1 Toronto, East York, York

$603,750 net of all applicable taxes and charges

$682,238 including HST and all applicable charges

$614,376 net of HST recoveries

The contract is expected to start from date of award for a period of eight (8) months.

Contract Award Value:

Angus Consulting Management Limited (ACML) for Lot 2

$612,803 net of all applicable taxes and charges

$692,467 including HST and all applicable charges

$623,588 net of HST recoveries

The contract is expected to start from date of award for a period of eight (8) months.

The total potential award identified in this report for both awards is $1,216,553 net of all applicable taxes and charges; $1,374,705 including all applicable taxes and charges. The total potential cost to the City for both awards is $1,237,964 net of HST recoveries.

Call Issued:  February 27, 2019              Call Closed:  April 16, 2019

Number of Addenda Issued: Two (2)

Number of Bids: Two (2)

Table 2 - Summary of Bids Received for Request for Quotation Number 0801-19-7009, including Bid price

** Contingency amount 15 percent of the base bid has been added to the award section:

Contingency $78,750 (15 percent of $525,000 for Lot 1) - $89,987.50 including HST

Contingency $79,931 (15 percent of $532,872 for Lot 2) - $90,322 including HST

**As per Section 6.4 of Request for Quotation document, Lot 1 and Lot 2 in Appendix "C" will be evaluated and awarded separately to two (2) separate Vendors as follows:

1) Vendor A will be awarded as the Contractor for services under Lot 1 as described under Price Schedule

2) Vendor B will be awarded as the Contractor for services under Lot 2 as described under Price Schedule.

The Contract award will be based on the combined overall lowest cost to the City. Lot 1 and Lot 2 will not be awarded to the same Vendor.