Item - 2019.BA40.10

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation Number 6037-18-0250

Description:

The non-exclusive supply of all labour, materials, equipment, and supervision necessary to provide clean out of grease traps, holding tanks and interceptors, including disposal of materials and debris as required for the City of Toronto's various Divisions at various locations for a period of one (1) year from date of award, with the option to renew for an additional and separate four (4) one year periods.

The Price Form contains five (5) parts (Schedule A, Schedule B, Schedule C, Schedule D, and Schedule E).

Should the option(s) be exercised then the General Manager of each respective Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

The contract award value does not include items totalling $177,075 from Schedule C as these items have been identified as significantly unbalanced as per the Unbalanced Bid Analysis and were removed from award.

Recommended Bidder:

GFL Environmental Inc. (Schedule A)

GFL Environmental Inc. (Schedule B)

GFL Environmental Inc. (Schedule C)

GFL Environmental Inc. (Schedule D)

GFL Environmental Inc. (Schedule E)

Contract Award Value:

$732,700 net of all applicable taxes and charges

$827,951 including all applicable taxes and charges

$745,596 net of HST recoveries

Contract is expected to start on date of award and end on May 31, 2020.

Option Year 1:

$754,681 net of all applicable taxes and charges

$852,790 including all applicable taxes and charges

$767,963 net of HST recoveries

Option Year 2:

$777,321 net of all applicable taxes and charges

$878,373 including all applicable taxes and charges

$791,002 net of HST recoveries

Option Year 3:

$800,641 net of all applicable taxes and charges

$904,724 including all applicable taxes and charges

$814,732 net of HST recoveries

Option Year 4:

$824,660 net of all applicable taxes and charges

$931,866 including all applicable taxes and charges

$839,174 net of HST recoveries

The total potential Contract Award identified in this report including all option years is $3,890,004 net of all taxes and charges and $4,395,704 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,958,468 net of HST recoveries.

The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index.

Call Issued:  December 18, 2018                         Call Closed: March 7, 2019

Number of Addenda Issued: Eight (8)

Number of Bids: One (1)

Table 2 - Summary of Bid Received for Request for Quotation Number 6037-18-0250 including Bid price