Item - 2019.BA4.8

Tracking Status

This item was considered by Bid Award Panel on December 27, 2018 and was adopted with amendments.

BA4.8 - Award of Call Number 4305-18-5085 to Ainsworth Inc., ESC Automation Inc., Ambient Mechanical Ltd., Siemens Canada Ltd., and VCI Controls Inc. for Preventative Maintenance and Technical Support Services for Environmental Control Systems and Building Automation Systems

Decision Type:: ACTION

Status:: Amended

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 18, 2018) from the Chief Purchasing Officer:

Call Number:

Request for Quotation 4305-18-5085

Description:

For the supply of all labour, materials, equipment and supervision necessary for preventative maintenance and technical support services for Environmental Control Systems and Building Automation Systems at various locations for Facilities Management for a two (2) year period from date of award, with an option to renew for three (3) additional one year periods at the sole discretion of the City and subject to budget approval(s).

The Request for Quotation included twelve (12) groups, representing unique technologies that require specific contractor qualifications. Each group is provided a unique Purchase Order as the result of award.

Recommended Bidders:

Ainsworth Inc.

ESC Automation Inc.

Ambient Mechanical Ltd.

Siemens Canada Ltd.

VCI Controls Inc.

Contract Award Value:

Table 1: Group 1 (Alerton) Contract Award Value

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
Ainsworth Inc.	Base 2-year award	$104,527	$118,116	$106,367
	Option Year 1	$53,832	$60,830	$54,779
	Option Year 2	$55,447	$62,655	$56,422
	Option Year 3	$57,110	$64,534	$58,115
	Total	$270,915	$306,134	$275,682

Table 2: Group 2 (Automated Logic) Contract Award Value

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
Ainsworth Inc.	Base 2-year award	$117,635	$132,928	$119,706
	Option Year 1	$60,582	$68,458	$61,648
	Option Year 2	$62,400	$70,512	$63,498
	Option Year 3	$64,272	$72,627	$65,403
	Total	$304,888	$344,524	$310,253

Table 3: Group 3 (Delta) Contract Award Value

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
ESC Automation Inc.	Base 2-year award	$416,846	$471,036	$424,182
	Option Year 1	$214,676	$242,584	$218,454
	Option Year 2	$221,116	$249,861	$225,008
	Option Year 3	$227,750	$257,357	$231,757
	Total	$1,080,386	$1,220,836	$1,099,400

Table 4: Group 4 (Distech) Contract Award Value

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
Ainsworth Inc.	Base 2-year award	$66,697	$75,368	$67,871
	Option Year 1	$34,349	$38,815	$34,954
	Option Year 2	$35,380	$39,979	$36,002
	Option Year 3	$36,441	$41,178	$37,082
	Total	$172,866	$195,338	$175,907

Table 5: Group 5 (Honeywell) Contract Award Value

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
Ambient Mechanical Ltd.	Base 2-year award	$39,009	$44,081	$39,696
	Option Year 1	$20,090	$22,702	$20,444
	Option Year 2	$20,693	$23,383	$21,057
	Option Year 3	$21,314	$24,084	$21,688
	Total	$101,105	$114,248	$102,883

Table 6: Group 6 (Invensys & Schneider Electric) Contract Award Value

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
Ainsworth Inc.	Base 2-year award	$225,631	$254,963	$229,602
	Option Year 1	$116,200	$131,306	$118,245
	Option Year 2	$119,686	$135,246	$121,793
	Option Year 3	$123,277	$139,303	$125,446
	Total	$584,793	$660,817	$595,085

Table 7: Group 7 (Facility Explorer) Contract Award Value

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
Ambient Mechanical Ltd.	Base 2-year award	$60,482	$68,345	$61,547
	Option Year 1	$31,149	$35,198	$31,697
	Option Year 2	$32,083	$36,254	$32,647
	Option Year 3	$33,046	$37,342	$33,627
	Total	$156,759	$177,137	$159,517

Table 8: Group 8 (Metasys) Contract Award Value

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
Ambient Mechanical Ltd.	Base 2-year award	$75,650	$85,485	$76,982
	Option Year 1	$38,960	$44,025	$39,646
	Option Year 2	$40,129	$45,346	$40,835
	Option Year 3	$41,333	$46,706	$42,060
	Total	$196,071	$221,560	$199,522

Table 9: Group 9 (Reliable) Contract Award Value

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
Ainsworth Inc.	Base 2-year award	$94,145	$106,383	$95,801
	Option Year 1	$48,485	$54,788	$49,338
	Option Year 2	$49,939	$56,431	$50,818
	Option Year 3	$51,437	$58,124	$52,343
	Total	$244,004	$275,725	$248,299

Table 10: Group 10 (Apogee) Contract Award Value

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
Siemens Canada Ltd.	Base 2-year award	$205,847	$232,607	$209,469
	Option Year 1	$106,011	$119,793	$107,877
	Option Year 2	$109,192	$123,386	$111,113
	Option Year 3	$112,467	$127,088	$114,447
	Total	$533,515	$602,872	$542,905

Table 11: Group 11 (Talon) Contract Award Value

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
VCI Controls Inc.	Base 2-year award	$106,869	$120,762	$108,750
	Option Year 1	$55,038	$62,192	$56,006
	Option Year 2	$56,689	$64,058	$57,686
	Option Year 3	$58,389	$65,980	$59,417
	Total	$276,983	$312,991	$281,858

Table 12: Group 12 (Pneumatic) Contract Award Value

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
Ainsworth Inc.	Base 2-year award	$54,314	$61,375	$55,270
	Option Year 1	$27,972	$31,608	$28,464
	Option Year 2	$28,811	$32,557	$29,318
	Option Year 3	$29,675	$33,533	$30,198
	Total	$140,771	$159,072	$143,249

Base term contracts are expected to start January 1, 2019, and expire December 31, 2021.

The total potential contract award, including all option years, for all vendors identified in this report is $4,591,248 including all applicable taxes and charges. The total potential cost to the City is $4,134,561 net of HST recoveries.

Origin

(December 18, 2018) Report from the Chief Purchasing Officer

Summary

Call Issued: September 18, 2018 Call Closed: November 16, 2018

Number of Addenda Issued: Four (4)

Number of Bids: Twenty-Four (24)

Table 2: Summary of Base Bids Received for Request for Quotation No. 4305-18-5085 bid price.

Group	Bidder(s)	Price net of H.S.T.	Price including H.S.T.
1 - Alerton	Ainsworth Inc.* VCI Controls Inc.	$104,527 $135,440	$118,116 $153,048
2 - Automated Logic	Ainsworth Inc.* Automated Logic Corp.**	$117,635 $175,925	$132,928 $198,795
3 - Delta	ESC Automation Inc. Regulvar Canada Ainsworth Inc.*	$416,846 $432,879 $464,123	$471,036 $489,154 $524,459
4 - Distech	Ainsworth Inc.*	$66,697	$75,368
5 - Honeywell	Ainsworth Inc.** Ambient Mechanical Ltd. VCI Controls Inc.	$36,843 $39,009 $50,141	$41,632 $44,081 $56,659
6 - Invensys & S.E.	Ainsworth Inc.*	$225,631	$254,963
7 - Facility Explorer	Ambient Mechanical Ltd. Ainsworth Inc.*	$60,482 $87,674	$68,345 $99,072
8 - Metasys	Ambient Mechanical Ltd. Ainsworth Inc.* Johnson Controls**	$75,650 $126,765 $180,308	$85,485 $143,244 $203,748
9 - Reliable	Ainsworth Inc.* Energy Concepts Inc.	$94,145 $115,815	$106,383 $130,871
10 - Apogee	Siemens Canada Inc.	$205,847	$232,607
11 - Talon	VCI Controls Inc.	$106,869	$120,762
12 - Pneumatic	Ainsworth Inc.*	$54,314	$61,375

* Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

** Bid declared non-compliant

Background Information

(December 18, 2018) Report from the Chief Purchasing Officer on Award of Call Number 4305-18-5085 to Ainsworth Inc., ESC Automation Inc., Ambient Mechanical Ltd., Siemens Canada Ltd., and VCI Controls Inc. for Preventative Maintenance and Technical Support Services for Environmental Control Systems and Building Automation Systems at Various Locations for Facilities Management Division
https://www.toronto.ca/legdocs/mmis/2019/ba/bgrd/backgroundfile-123033.pdf

Motions

1 - Motion to Amend Item (Carried)

That, in order to correct a typographical error, the Price including H.S.T. in Option Year 3 in Table 3 be revised from "$527,357" to "$257,357" so that it now reads as follows:

Vendor	Term	Price net of H.S.T.	Price including H.S.T.	Price net of H.S.T. recoveries
ESC Automation Inc.	Base 2-year award	$416,846	$471,036	$424,182
	Option Year 1	$214,676	$242,584	$218,454
	Option Year 2	$221,116	$249,861	$225,008
	Option Year 3	$227,750	$257,357	$231,757
	Total	$1,080,386	$1,220,836	$1,099,400

moved by Diana Santucci.

2 - Motion to Adopt Item as Amended (Carried)

Moved by Michael Moretti.