Item - 2019.BA4.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 20, 2018) from the Chief Purchasing Officer:

Call Number:

Request for Quotation Number 0222-18-0316

Description:

For the non-exclusive supply and delivery of V-Vac Equipment to various Purchasing and Materials Management (Stores) locations from the date of award to October 31, 2019, with the option to renew the Contract for additional four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract.

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Allied Medical Instruments Inc.

Contract Award Value:

$139,593 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$157,741 including HST and all applicable charges

$142,050 net of HST recoveries

Contract is expected to start on date of award and end on October 31, 2019.

Option Year 1 (November 1, 2019 to October 31, 2020)

$143,781 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$162,473 including HST and all applicable charges

$146,312 net of HST recoveries

Option Year 2 (November 1, 2020 to October 31, 2021)

$148,095 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$167,347 including HST and all applicable charges

$150,701 net of HST recoveries

Option Year 3 (November 1, 2021 to October 31, 2022)

$152,537 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$172,367 including HST and all applicable charges

$155,222 net of HST recoveries

Option Year 4 (November 1, 2022 to October 31, 2023)

$157,114 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$177,538 including HST and all applicable charges

$159,879 net of HST recoveries

The total potential contract award including all option years is $754,164 net of HST recoveries, $837,466 including all applicable taxes and charges and $741,120 net of all applicable taxes and charges.

Call Issued: October 16, 2018                 Call Closed: November 14, 2018

Number of Addenda Issued: None

Number of Bids: Six (6)

Table 2: Summary of Bids Received for Request for Quotation Number 0222-18-0316 including bid price

*Extended prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.