Item - 2019.BA4.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 20, 2018) from the Chief Purchasing Officer:

Call Number:

Request for Quotation Number 6114-18-0326

Description:

For the Supply and Delivery of Thee (3) Latest Model Regular Cab and Chassis with Dual Rear Wheels and Utility Body.

Request for Quotation Number 6114-18-0326 contains three (3) Price Schedules, Appendix "C", "C1" and "C2" and are being awarded to the lowest bidders meeting specifications per schedule.

Recommended Bidder:

Downtown Auto Group (Appendix C and C2)

Contract Award Value:

$540,945 net of all applicable taxes and charges

$611,268 including all applicable taxes and charges  

$550,466 net of HST recoveries

Contract is expected to start on the date of award until the factory model year Build-Out Date.

East Court Ford Lincoln to receive contract award for Appendix "C1" Table 1 which they were the lowest bidder meeting specifications on, in the total amount of $183,135 net of all applicable taxes and charges ($186,358 net of HST recoveries), all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195, Article 8.1 Authority to award.

Call Issued:  October 2, 2018                            Call Closed:  November 1, 2018

Number of Addenda Issued: Two (2)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received for Request for Quotation Number 6114-18-0326 including bid price