Item - 2019.BA4.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 20, 2018) from the Chief Purchasing Officer:

Call Number:

Request for Quotation Number 3907-18-5049

Description:

For the supply and delivery of all labour and materials equipment, tools and supervision necessary to perform Minor Building Repairs and Alterations at various Child Care Centres and District Office Locations throughout the City of Toronto on an as and when required basis for a one (1) year period from the date of award, with the option to renew for four (4) additional one year periods.

Should the option(s) be exercised, then the General Manager, Children's Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder For Northwest District (Wards: 1, 2, 5, 6, 7 and 8):

Tribro Group LTD

Contract Award Value:

$ 661,137 net of all applicable taxes and charges

$ 747,085 including all applicable taxes and charges  

$ 672,773 net of HST recoveries

Contract is expected to start from the date of award and end on December 31, 2019. 

Option Year 1 - January 01, 2020 to December 31, 2020

$ 680,971 net of all applicable taxes and charges

$ 769,497 including all applicable taxes and charges  

$ 692,956 net of HST recoveries

Option Year 2 - January 01, 2021 to December 31, 2021

$ 701,400 net of all applicable taxes and charges

$ 792,582 including all applicable taxes and charges  

$ 713,745 net of HST recoveries

Option Year 3 - January 01, 2022 to December 31, 2022

$ 722,442 net of all applicable taxes and charges

$ 816,360 including all applicable taxes and charges  

$ 735,157 net of HST recoveries

Option Year 4 - January 01, 2023 to December 31, 2023

$ 744,116 net of all applicable taxes and charges

$ 840,851 including all applicable taxes and charges  

$ 757,212 net of HST recoveries

The total potential cost to the City, including the option years, is $ 3,571,845 net of HST recoveries. The total potential contract award, including the option years, is $3,510,068 including all applicable taxes and charges, $ 3,966,377 net of all applicable taxes and charges.

Recommended Bidder for South East District (Wards: 13, 14, 15, 16, 19, 20 and 21):

Index Construction

Contract Award Value:

$ 695,283 net of all applicable taxes and charges

$ 785,670 including all applicable taxes and charges  

$ 707,520 net of HST recoveries

Contract is expected to start from the date of award and end on December 31, 2019.

Option Year 1 - January 01, 2020 to December 31, 2020

$ 716,142 net of all applicable taxes and charges

$ 809,240 including all applicable taxes and charges  

$ 728,746 net of HST recoveries

Option Year 2 - January 01, 2021 to December 31, 2021

$ 737,626 net of all applicable taxes and charges

$ 833,518 including all applicable taxes and charges  

$ 750,608 net of HST recoveries

Option Year 3 - January 01, 2022 to December 31, 2022

$ 759,755 net of all applicable taxes and charges

$ 858,523 including all applicable taxes and charges  

$ 773,127 net of HST recoveries

Option Year 4 - January 01, 2023 to December 31, 2023

$ 782,548 net of all applicable taxes and charges

$ 884,279 including all applicable taxes and charges  

$ 796,321 net of HST recoveries

The total potential cost to the City, including the option years, is $3,756,324 net of HST recoveries. The total potential contract award, including the option years, is $4,171,233 including all applicable taxes and charges, $3,691,356 net of all applicable taxes and charges.

Recommended Bidder for the North East District (Wards 17, 18, 22, 23, 24 and 25):

Arlen Investment Group Ltd.

Contract Award Value:

$ 641,004 net of all applicable taxes and charges

$ 724,334 including all applicable taxes and charges  

$ 652,285 net of HST recoveries

Contract is expected to start from the date of award and end on December 31, 2019.

Option Year 1 - January 01, 2020 to December 31, 2020

$ 660,234 net of all applicable taxes and charges

$ 746,064 including all applicable taxes and charges  

$ 671,854 net of HST recoveries

Option Year 2 - January 01, 2021 to December 31, 2021

$ 680,041 net of all applicable taxes and charges

$ 768,446 including all applicable taxes and charges  

$ 692,009 net of HST recoveries

Option Year 3 - January 01, 2022 to December 31, 2022

$ 700,442 net of all applicable taxes and charges

$ 791,499 including all applicable taxes and charges  

$ 712,770 net of HST recoveries

Option Year 4 - January 01, 2023 to December 31, 2023

$ 721,455 net of all applicable taxes and charges

$ 815,244 including all applicable taxes and charges  

$ 734,153 net of HST recoveries

The total potential cost to the City, including the option years, is $3,463,073 net of HST recoveries. The total potential contract award, including the option years, is $3,845,590 including all applicable taxes and charges, $ 3,403,177 net of all applicable taxes and charges. 

Recommended Bidder for the South West District (Wards 3, 4, 9, 10, 11 and 12):

Furcon Environmental

Contract Award Value:

$ 595,525 net of all applicable taxes and charges

$ 672,943 including all applicable taxes and charges  

$ 606,006 net of HST recoveries

Contract is expected to start from the date of award and end on December 31, 2019.

Option Year 1 - January 01, 2020 to December 31, 2020

$ 613,391 net of all applicable taxes and charges

$ 693,131 including all applicable taxes and charges  

$ 624,186 net of HST recoveries

Option Year 2 - January 01, 2021 to December 31, 2021

$ 631,792 net of all applicable taxes and charges

$ 713,925 including all applicable taxes and charges  

$ 642,912 net of HST recoveries

Option Year 3 - January 01, 2022 to December 31, 2022

$ 650,746 net of all applicable taxes and charges

$ 735,343 including all applicable taxes and charges  

$ 662,199 net of HST recoveries

Option Year 4 - January 01, 2023 to December 31, 2023

$ 670,269 net of all applicable taxes and charges

$ 757,403 including all applicable taxes and charges  

$ 682,065 net of HST recoveries

The total potential cost to the City, including the option years, is $ 3,217,368 net of HST recoveries. The total potential contract award, including the option years, is $3,572,747 including all applicable taxes and charges, $3,161,723 net of all applicable taxes and charges.

The total potential contract award identified in this report, including all four (4) Contractors and all option years, is $ 15,099,638 including all applicable taxes and charges. The total potential cost to the City, including all option years is $ 14,008,613 net of HST recoveries.

The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI)-all items.

Call Issued:  October 18, 2018                            Call Closed:  November 02, 2018

Number of Addenda Issued: 0 (None)

Number of Bids:   Eleven (11) 

Table 2: Summary of Bids Received for Request for Quotation Number 3907-18-5049 without HST

*the amounts indicated above are for all districts