Item - 2019.BA4.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 20, 2018) from the Chief Purchasing Officer:

Call Number:

Request for Quotation Number 0505-18-0016

Description:

For the non-exclusive supply and delivery of Vinyl Exam Gloves to various Purchasing and Materials Management (Stores) locations from the Date of Award to November 30, 2019, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Medical Mart Supplies Ltd.

Contract Award Value:

$315,032 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$355,986 including HST and all applicable charges

$320,577 net of HST recoveries

Contract is expected to start on date of Award and end on November 30, 2019.

Option Year 1 (December 1, 2019 to November 30, 2020)

$324,483 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$366,666 including HST and all applicable charges

$330,194 net of HST recoveries

Option Year 2 (December 1, 2020 to November 30, 2021)

$334,217 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$377,665 including HST and all applicable charges

$340,099 net of HST recoveries

Option Year 3 (December 1, 2021 to November 30, 2022)

$344,244 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$388,996 including HST and all applicable charges

$350,303 net of HST recoveries

Option Year 4 (December 1, 2022 to November 30, 2023)

$354,571 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$400,665 including HST and all applicable charges

$360,811 net of HST recoveries

The total potential contract award identified in this report including all option years is $1,672,547 net of all applicable taxes and charges, and $1,889,978 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,701,984 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

Call Issued: April 5, 2018                                         Call Closed: May 10, 2018

Number of Addenda Issued: Four (4)

Number of Bids: Twenty-two (22)

Table 2: Summary of Bids Received for Request for Quotation Number 0505-18-0016 Including Bid Price

*Bidder was found non-compliant with mandatory requirements.

**Bid price was corrected for mathematical errors.