Item - 2019.BA4.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 20, 2018) from the Chief Purchasing Officer:

Call Number:

Sourcewell (NJPA) Request for Proposal Number 062117-MBI

Description:

Sourcewell (NJPA) and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issued the Request For Proposal (RFP) 062117 to result in a national contract 062117-MBI with Morbark LLC.for the procurement of grounds maintenance equipment, attachments, accessories, and related services. The effective date of the Sourcewell (NJPA) Contract is August 18, 2017 and will expire on August 18, 2021. This Contract may be extended for a fifth year at Sourcewells (NJPA) discretion.

After reviewing this Sourcewell (NJPA) Request and Contract for Proposal, Fleet Services, Standards and Specifications Section in conjunction with Parks, Forestry and Recreation will piggyback on this Sourcewell (NJPA) Contract with Morbark LLC. and issue a purchase order to their local dealer, Cardinal Distribution Inc. to purchase four (4) various grounds maintenance equipment in 2018 with option to purchase additional units from 2019 to 2021, pending budget availability. If the contract is extended for a fifth year (at the discretion of Sourcewell (NJPA)), Fleet Services may purchase additional units in 2022, pending budget availability.

Recommended Contractor:

Cardinal Distribution Inc.

Contract Award Value (2018)

$228,789 net of all applicable taxes and charges

$258,532 including all applicable taxes and charges  

$232,816 net of HST recoveries

Potential Contract Award Value (2019-2022)

$621,587 net of all applicable taxes and charges

$702,393 including all applicable taxes and charges  

$632,527 net of HST recoveries

The total potential contract award identified in this report for the full term including one optional term is $850,376 net of all applicable taxes and charges, and $960,925 including all applicable taxes and charges. The total potential cost to the City including optional purchases is $865,343 net of HST recoveries.

Contract is expected to start from date of award and end on August 18, 2021. The contract may be extended at the discretion of Sourcewell (NJPA) to August 18, 2022.

Call Issued:  May 11, 2017                        Call Closed: June 21, 2017

Number of Addenda Issued: None

Number of Bids:  Twenty-nine (29)