Item - 2019.BA38.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 1, 2019) from the Chief Purchasing Officer:

Call Number:

Doc1852322731 0613-19-0220

Description:

For the supply and delivery of snack foods to various schools and community centres within the City of Toronto, through the After School Recreation (ARC) Program, as required by the Parks, Forestry and Recreation Division from the date of award to July 31 2020, with the option to renew the contract for additional four (4) separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Recommended Bidder

Avron Foods LTD

Contract Award Value:

$ 382,474 net of all applicable taxes and charges

$ 432,196 including HST and all applicable charges

$ 389,206 net of HST recoveries

Contract is expected to start on the date of award and end on July 31, 2020

Option: Year 1

$ 393,949 net of all applicable taxes and charges

$ 445,162 including HST and all applicable charges

$ 400,882 net of HST recoveries

Option: Year 2

$ 405,767 net of all applicable taxes and charges

$ 458,517 including HST and all applicable charges

$ 412,909 net of HST recoveries

Option: Year 3

$ 417,940 net of all applicable taxes and charges

$ 472,272 including HST and all applicable charges

$ 425,296 net of HST recoveries

Option: Year 4

$ 430,478 net of all applicable taxes and charges

$ 486,441 including HST and all applicable charges

$ 438,055 net of HST recoveries

The total potential contract award including all option years is $2,030,608.00 net of all applicable taxes and charges, and $2,294,588.00 including HST and all applicable charges. The total potential cost to the City including all option years is $2,066,348.00 net of HST recoveries.

Call Issued: July 4 2019                Call Closed:  July 19 2019

Number of Addenda Issued: None

Number of Bids:  3

Table 2: Summary of Bids Received for RFQ Doc1852322731 including bid price