Item - 2019.BA3.9

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 12, 2018) from the Chief Purchasing Officer:

Call Number:

Request for Proposal #9118-18-7179

Description:

Professional Planning and Engineering Services for Transportation Infrastructure Studies and Projects. Two (2) year contract duration beginning from contract award date, with optional two (2) year extension.

Recommended Proponent:

LEA Consulting Ltd.

Contract Award Value:

$2,000,000 net of all applicable taxes and charges

$2,260,000 including HST and all applicable charges

$2,035,200 net of HST recoveries

Contract is expected to start in January 2019 and end December 2020, with an optional extension from January 2021 to December 2022.

Option Period 1 (January 1, 2021 to December 31, 2022)

$2,000,000 net of all applicable taxes and charges

$2,260,000 including HST and all applicable charges

$2,035,200 net of HST recoveries

The total potential contract award including all option years is $4,520,000 including all applicable taxes and charges and $4,000,000 net of all applicable taxes and charges. The total potential cost to the City including all option years is $4,070,400 net of HST recoveries.

Call Issued:  August 27, 2018      Call Closed:  October 11, 2018

Number of Addenda Issued:  5

Number of Bids:  8

Table 2: Summary of Bids* Received for Request for Proposal No. 9118-18-7179

* Proposals did not pass minimum technical threshold of 60 points (75 percent out of 80 points) in order for their cost information to be considered. This Request for Proposal used a two-envelope process.

** Non-Compliant Bid

Range of Scores:  

Of the three (3) proposals which passed the minimum technical threshold, the highest scoring proposal received 84.22 marks out of a possible 100 while the lowest scoring proposal received 77.57 marks.