Item - 2019.BA28.1

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 30, 2019) from the Chief Purchasing Officer:

Call Number:

Request For Quotation Number 6029-19-0064

Description:

For the non-exclusive supply and delivery of Traffic Control Equipment to various Purchasing and Materials Management (Stores) locations from the date of award to May 31, 2020, with the option to renew the Contract for one (1) additional separate option year period at the sole discretion of the City and subject to budget approval(s).  

Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions. Purchasing and Materials Management Division will monitor vendor performance during the duration of the contract.

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidders:

Econolite Canada Inc.

Tacel Ltd.

Orange Traffic Inc.

Econolite Canada Inc. (Part A)

Contract Award Value:

$482,806 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$545,571 including HST and all applicable charges

$491,303 net of HST recoveries

Option Year 1 (June 1, 2020 to May 31, 2021)

$497,290 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$561,938 including HST and all applicable charges

$506,042 net of HST recoveries

The total potential contract award including all option years is $997,345 net of HST recoveries, $1,107,509 including all applicable taxes and charges and $980,096 net of all applicable taxes and charges.

Tacel Ltd. (Parts B and D)

Contract Award Value:

Part B and Part D: Tacel Ltd.

$965,927 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$1,091,498 including HST and all applicable charges

$982,928 net of HST recoveries

Option Year 1 (June 1, 2020 to May 31, 2021)

$994,905 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$1,124,243 including HST and all applicable charges

$1,012,416 net of HST recoveries

The total potential contract award including all option years is $1,995,344 net of HST recoveries, $2,215,741 including all applicable taxes and charges and $1,960,832 net of all applicable taxes and charges.

Orange Traffic Inc. (Part C)

Contract Award Value:

Part C: Orange Traffic Inc.

$652,994 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$737,883 including HST and all applicable charges

$664,486 net of HST recoveries

Option Year 1 (June 1, 2020 to May 31, 2021)

$672,584 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$760,019 including HST and all applicable charges

$684,421 net of HST recoveries

The total potential contract award including all option years is $1,348,907 net of HST recoveries, $1,497,902 including all applicable taxes and charges and $1,325,578 net of all applicable taxes and charges.

Contract is expected to start on date of award and end on May 31, 2020.

The total potential contract award including all option years for all awards is $4,341,596 net of HST recoveries, $4,821,152 including all applicable taxes and charges and $4,266,506 net of all applicable taxes and charges.

The above cost calculations for the Optional Year(s) reflects an estimated 3 percent increase in the Consumer Price Index - All Items.

Novax Industries Corporation to receive contract award for Part E and Part F for which they were the lowest bidders meeting the specifications on, in the total amount of $196,885 net of all applicable taxes and charges ($200,350 net of HST recoveries) including all option years, all in accordance with the Purchasing By-law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award.

Call Issued: February 6, 2019                  Call Closed: March 13, 2019

Number of Addenda Issued: Two (2)

Number of Bids: Four (4)

Table 2: Summary of Bids Received for Request for Quotation Number 6029-19-0064 (Part A) including bid price

Table 3: Summary of Bids Received for Request for Quotation Number 6029-19-0064 (Part B) including bid price

Table 4: Summary of Bids Received for Request for Quotation Number 6029-19-0064 (Part C) including bid price

Table 5: Summary of Bids Received for Request for Quotation Number 6029-19-0064 (Part D) including bid price

Table 6: Summary of Bids Received for Request for Quotation Number 6029-19-0064 (Part E) including bid price

Table 7: Summary of Bids Received for Request for Quotation Number 6029-19-0064 (Part F) including bid price