Item - 2019.BA27.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 23, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Proposal 9117-18-5092

Description:

The Provision of Consulting Services for Traffic Signal Coordination Studies for ten corridors every year for the 2019 to 2021 period

Recommended Bidder or Proponent:

HDR Corporation

Contract Award Value:

$888,965 net of all applicable taxes and charges

$1,004,530 including HST and all applicable charges

$904,611 net of HST recoveries

Contract is expected to start on June 1, 2019 and end on December 31, 2021.

Option Period 1 - January 1, 2020 to December 31, 2020

$907,662 net of all applicable taxes and charges

$1,025,659 including HST and all applicable charges

$923,637 net of HST recoveries

Option Period 2 - January 1, 2021 to December 31, 2021

$924,690 net of all applicable taxes and charges

$1,044,900 including HST and all applicable charges

$940,964 net of HST recoveries

The total potential contract award identified in this report is $3,075,089 including all applicable taxes and charges and $2,721,317 net of all applicable taxes and charges. The total potential cost to the City is $2,769,212 net of HST recoveries.

Call Issued:  January 29, 2019                Call Closed:  March 11, 2019

Number of Addenda Issued: Two (2)

Number of Bids:  Four (4)

Table 2: Summary of Proposals Received for Request for Proposal 9117-18-5092

*Proponent was found non-compliant with mandatory requirements

Range of Scores:

78.10 to 91.55