Item - 2019.BA26.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 16, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation No. 3804-19-0025

Description:

For the non-exclusive supply and delivery of Various Hazmat consumables products, supplies and other related Hazmat specialty for the City of Toronto's Fire Services (TFS) as and when required from the date of award for period of one (1) year, with the option to review the contract for four (4) additional separate one (1) year periods

Recommended Bidder:

Hazmasters Inc.

Contract Award Value:

$513,673 net of all applicable taxes and charges, including 15 percent miscellaneous

$580,450 including HST and all applicable charges

$522,714 net of HST recoveries

Contract is expected to start on date of award and end on April 30, 2020.

Option Year 1: May 1, 2020 to April 30, 2021

$ 529,083 net of all applicable taxes and charges, including 15 percent miscellaneous

$ 597,864 including all applicable taxes and charges

$ 538,395 net of HST recoveries

Option Year 2: May 1, 2021 to April 30, 2022

$ 544,955 net of all applicable taxes and charges, including 15 percent miscellaneous

$ 615,800 including all applicable taxes and charges

$ 554,547 net of HST recoveries

Option Year 3: May 1, 2022 to April 30, 2023

$ 561,304 net of all applicable taxes and charges, including 15percent miscellaneous

$ 634,273 including all applicable taxes and charges

$ 571,183 net of HST recoveries

Option Year 4: May 1, 2023 to April 30, 2024

$ 578,143 net of all applicable taxes and charges, including 15 percent miscellaneous

$ 653,302 including all applicable taxes and charges

$ 588,319 net of HST recoveries

The total potential Contract Award identified in this report including all option years is $2,727,158 net of all taxes and $3,081,689 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $2,775,158 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

Call Issued:  January 14, 2019                 Call Closed:  February 12, 2019

Number of Addenda Issued: none

Number of Bids:  Two (2)

Table 1: Summary of Bids Received for Request for Quotation No. 3804-19-0025 including bid price