Item - 2019.BA25.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 9, 2019) from the Chief Purchasing Officer:

Call Number:

Request For Quotation 6038-18-0134

Description:

Non-exclusive rental of grading, excavating, and hauling equipment complete with operator(s), including all fuel, maintenance, insurance, travel time and depreciation to various locations for City of Toronto's Parks, Forestry and Recreation Division for the period of one (1) year with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City of Toronto and subject to budget approval(s).

Recommended Bidder:

Municipal Maintenance Inc.

Contract Award Value:

$163,750 net of all applicable taxes and charges

$185,038 including HST and all applicable charges

$166,632 net of HST recoveries

Contract is expected to start on date of award and on end April 30, 2020.

Option Year 1 (May 1, 2020 – April 30, 2021)

$168,663 net of all applicable taxes and charges

$190,589 including HST and all applicable charges

$171,631 net of HST recoveries

Option Year 2 (May 1, 2021 – April 30, 2022)

$173,722 net of all applicable taxes and charges

$196,306 including HST and all applicable charges

$176,780 net of HST recoveries

Option Year 3 (May 1, 2022 – April 30, 2023)

$178,934 net of all applicable taxes and charges

$202,195 including HST and all applicable charges

$182,083 net of HST recoveries

The total potential contract award including all option years is $697,126 net of HST recoveries. The total potential contract award, including all option years, is $774,128 including all applicable taxes and charges, and $685,069 net of all applicable taxes and charges.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase in the Consumer Price Index.

Call Issued:  December 6, 2018               Call Closed:  January 21, 2019               

Number of Addenda Issued: none

Number of Bids:  Two (2)

Table 2: Summary of Bids Received for 6038-18-0134 including bid price 

*Extended prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.