Item - 2019.BA25.11

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 9, 2019) from the Chief Purchasing Officer:

Call Number:

Award of Vendor of Record No. OSS-00634452

Description:

The Vendor of Record (VOR) arrangement No. OSS-00634452 for category 1B – specialty vehicle acquisitions between the Ministry of Government, Consumer Services and PK Welding & Fabricators Inc. and the Ministry of Government, Consumer Services and Weldexperts Inc. to support the vehicle requirements for all ministries and approved agencies of the Government of Ontario. The term of this VOR arrangement is for Four (4) years with the option to extend the VOR arrangement for One (1) additional one-year term under the same terms and conditions. The effective date of the Contract is from the Date of Award to July 1, 2022.

Recommended Bidder:

PK Welding & Fabricators Inc.

Contract Award Value (2019-2022)

$1,605,000 net of all applicable taxes and charges

$1,813,650 including all applicable taxes and charges  

$1,633,248 net of HST recoveries

Optional Period (2023)

$370,000 net of all applicable taxes and charges

$418,100 including all applicable taxes and charges

$376,512 net of HST recoveries

The total potential contract award identified in this report for the full term including one optional term is $1,975,000 net of all applicable taxes and charges, and $2,231,750 including all applicable taxes and charges. The total potential cost to the City including optional purchases is $2,009,760 net of HST recoveries.

Recommended Bidder:

Weldexperts Inc.

Contract Award Value (2019-2022)

$1,605,000 net of all applicable taxes and charges

$1,813,650 including all applicable taxes and charges  

$1,633,248 net of HST recoveries

Optional Period (2023)

$370,000 net of all applicable taxes and charges

$418,100 including all applicable taxes and charges

$376,512 net of HST recoveries

The total potential cost to the City for the full term including one optional term is $1,975,000 net of all applicable taxes and charges and $2,231,750 including all applicable taxes and charges. The total potential cost to the City including optional purchases is $2,009,760 net of HST recoveries.

Contract is expected to start on date of award and end on July 1, 2022. The contract may be extended at the discretion of the Ministry to July 1, 2023.

The total potential contract award identified in this report for both awards including the optional periods is $3,950,000 net of all applicable taxes and charges, and $4,463,500 including all applicable taxes and charges. The total potential cost to the City for both awards including the optional period is $4,019,520 net of HST recoveries. 

Call Issued:  January 27, 2017                 Call Closed: March 17, 2017

Number of Addenda Issued: Not Applicable

Number of Bids: Two (2)