Item - 2019.BA24.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel rescind its April 17, 2019 decision to award Request for Quotation 3804-19-0022 for the non-exclusive supply and delivery of Fire Fighting Equipment;

2.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 2, 2019) from the Chief Purchasing Officer:

Call Number:

Request For Quotation 3804-19-0022

Description:

For the non-exclusive supply and delivery of Fire Fighting Equipment for the City of Toronto's Fire Services Division for a period of one (1) year from Date of Award with the option to renew the Contract for four (4) additional separate one (1) year periods.

Recommended Bidders:

Schedule B, C, and F - A.J. Stone Company Ltd.

Schedule G - Canadian Safety Equipment Inc.

Schedule A, D, and E - Dependable Fire Equipment, Division of Dependable Emergency Vehicles

A.J. Stone Company Ltd. Schedule B, C, and F

Contract Award Value:

$225,399 net of all applicable taxes and charges, including 2 percent miscellaneous

$254,701 including HST and all applicable charges

$229,366 net of HST recoveries

Contract is expected to start on date of award and end on April 30, 2020.

Option Year 1: May 1, 2020 to April 30, 2021

$232,161 net of all applicable taxes and charges, including 2 percent miscellaneous

$262,342 including all applicable taxes and charges

$236,247 net of HST recoveries

Option Year 2: May 1, 2021 to April 30, 2022

$239,126 net of all applicable taxes and charges, including 2 percent miscellaneous

$270,212 including all applicable taxes and charges

$243,334 net of HST recoveries

Option Year 3: May 1, 2022 to April 30, 2023

$246,299 net of all applicable taxes and charges, including 2 percent miscellaneous

$278,318 including all applicable taxes and charges

$250,634 net of HST recoveries

Option Year 4: May 1, 2023 to April 30, 2024

$253,688 net of all applicable taxes and charges, including 2 percent miscellaneous

$286,668 including all applicable taxes and charges

$258,153 net of HST recoveries

The new total potential Contract Award identified in this report including all option years is $1,196,673 net of all taxes and $1,352,240 including all applicable taxes and charges. The total potential cost to the City, including all options years, is $1,217,734 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

Canadian Safety Equipment Inc. Schedule G

Contract Award Value:

$429,945 net of all applicable taxes and charges, including 2 percent miscellaneous

$485,838 including HST and all applicable charges

$437,512 net of HST recoveries

Contract is expected to start on date of award and end on April 30, 2020.

Option Year 1: May 1, 2020 to April 30, 2021

$442,844 net of all applicable taxes and charges, including 2 percent miscellaneous

$500,413 including all applicable taxes and charges

$450,638 net of HST recoveries

Option Year 2: May 1, 2021 to April 30, 2022

$456,129 net of all applicable taxes and charges, including 2 percent miscellaneous

$515,426 including all applicable taxes and charges

$464,157 net of HST recoveries

Option Year 3: May 1, 2022 to April 30, 2023

$469,813 net of all applicable taxes and charges, including 2 percent miscellaneous

$530,888 including all applicable taxes and charges

$478,081 net of HST recoveries

Option Year 4: May 1, 2023 to April 30, 2024

$483,907 net of all applicable taxes and charges, including 2 percent miscellaneous

$546,815 including all applicable taxes and charges

$492,424 net of HST recoveries

The new total potential Contract Award identified in this report including all option years is $2,282,637 net of all taxes and $2,579,380 including all applicable taxes and charges. The total potential cost to the City, including all options years, is $2,322,812 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

Dependable Fire Equipment Schedule A, D and E

Contract Award Value:

$411,722 net of all applicable taxes and charges, including 2 percent miscellaneous

$465,246 including HST and all applicable charges

$418,968 net of HST recoveries

Contract is expected to start on date of award and end on April 30, 2020.

Option Year 1: May 1, 2020 to April 30, 2021

$424,074 net of all applicable taxes and charges, including 2 percent miscellaneous

$479,203 including all applicable taxes and charges

$431,537 net of HST recoveries

Option Year 2: May 1, 2021 to April 30, 2022

$436,796 net of all applicable taxes and charges, including 2 percent miscellaneous

$493,579 including all applicable taxes and charges

$444,483 net of HST recoveries

Option Year 3: May 1, 2022 to April 30, 2023

$449,900 net of all applicable taxes and charges, including 2 percent miscellaneous

$508,387 including all applicable taxes and charges

$457,818 net of HST recoveries

Option Year 4: May 1, 2023 to April 30, 2024

$463,397 net of all applicable taxes and charges, including 2 percent miscellaneous

$523,638 including all applicable taxes and charges

$471,552 net of HST recoveries

The new total potential Contract Award identified in this report including all option years is $2,185,888 net of all taxes and $2,470,053 including all applicable taxes and charges. The total potential cost to the City, including all options years, is $2,224,360 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

Call Issued:  February 6, 2019                   Call Closed:  March 12, 2019

Number of Addenda Issued: Two (2)

Number of Bids:  Three (3)

Table 4: Summary of Bids Received for Request For Quotation 3804-19-0022 including bid price 

Note: Bid Prices in Table 4 do not reflect a 2 percent miscellaneous line item in the Evaluated Bid Price.