Item - 2019.BA22.9

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 18, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation 9106-19-7077

Description:

Non Exclusive Armoured Car Services for various City of Toronto Divisions for a period of one (1) year from May 1, 2019 to April 30, 2020, with an option for the City to renew for four (4) additional separate one (1) year periods. The decision to renew the Contract for any option term will be at the sole discretion of the City

Recommended Bidder or Proponent:

Inkas Security Services Ltd.

Contract Award Value:

$330,224 net of all applicable taxes and charges

$373,153 including all applicable charges and taxes

$336,036 net of HST recoveries

Contract is expected to start on May 1, 2019 and end on April 30, 2020.

Option Year 1 - May 1, 2020 to April 30, 2021

$340,131 net of all applicable taxes and charges

$384,348 including all applicable charges and taxes

$346,117 net of HST recoveries

Option Year 2 - May 1, 2021 to April 30, 2022

$350,335 net of all applicable taxes and charges

$395,878 including all applicable charges and taxes

$356,501 net of HST recoveries

Option Year 3 - May 1, 2022 to April 30, 2023

$360,845 net of all applicable taxes and charges

$407,754 including all applicable charges and taxes

$367,196 net of HST recoveries

Option Year 4 - May 1, 2023 to April 30, 2024

$371,670 net of all applicable taxes and charges

$419,987 including all applicable charges and taxes

$378,211 net of HST recoveries

The above calculations for the option years is based on Consumer Price Index 3 percent annual increase.

The total potential cost for the City including all option years is $1,784,060 net of HST recoveries. The total potential award including all option years is $1,981,121 including all applicable taxes and charges and $1,753,204 net of all applicable taxes and charges.

Call Issued:  March 7, 2019                      Call Closed:  April 5, 2019

Number of Addenda Issued: 2

Number of Bids:  3

Table 1: Summary of Bids Received for Request For Quotation 9106-19-7077 including bid price