Item - 2019.BA22.7

Tracking Status

This item was considered by Bid Award Panel on April 24, 2019 and was adopted without amendment.

BA22.7 - Award of Request for Quotation 3204-19-7066 to Capital Sewer Services Inc. for Cleaning and Closed Circuit Video (CCTV) Inspection Services for Sewer Sections with Abandoned CCTV Surveys at Various Locations within the North York and Etobicoke York Districts

Decision Type:: ACTION

Status:: Adopted

Wards:: 1 - Etobicoke North, 2 - Etobicoke Centre, 3 - Etobicoke - Lakeshore, 4 - Parkdale - High Park, 5 - York South - Weston, 6 - York Centre, 7 - Humber River - Black Creek, 8 - Eglinton - Lawrence, 9 - Davenport, 12 - Toronto - St. Paul's, 17 - Don Valley North, 18 - Willowdale

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 18, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation 3204-19-7066, Contract No. 19TW-DC-302OCS

Description:

The non-exclusive provision of Cleaning and Closed Circuit Video (CCTV) Inspection Services for Sewer Sections with Abandoned Cleaning and Closed Circuit Video Surveys at Various Locations within the North York and Etobicoke York Districts, from the date of award for a period of one (1) year with the option to renew for one (1) additional, separate one (1) year period as required by Toronto Water Division.

Should the option(s) be exercised, then the Manager, Operations Contract Services, Infrastructure and Development Services, Toronto Water will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Capital Sewer Services Inc.

Contract Award Value:

$2,841,384 net of all applicable taxes and charges

$3,210,764 including all applicable taxes and charges

$2,891,392 net of HST recoveries

Contract is expected to start on May 1, 2019 and end on April 30, 2020.

Option Period 1 - May 1, 2020 to April 30, 2021

$2,926,625 net of all applicable taxes and charges

$3,307,087 including all applicable taxes and charges

$2,978,134 net of HST recoveries

The total potential contract award including additional option year is $5,869,526 net of HST recoveries, $5,768,009 net of all taxes and charges and $6,517,851 including all applicable taxes and charges.

The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index (CPI).

Origin

(April 18, 2019) Report from the Chief Purchasing Officer

Summary

Call Issued: February 15, 2019 Call Closed: March 15, 2019

Number of Addenda Issued: Two (2)

Number of Bids: Six (6)

Table 2: Summary of Bids Received for Request for Quotation 3204-19-7066 including bid price

Bidder Name	Bid Price (including H.S.T.)
Capital Sewer Services Inc.	$ 3,210,764
Pipetek Infrastructure Services Inc.	$ 3,343,070
OJCR Construction Ltd.	$ 3,389,603
WESSUC Inc.	$ 3,410,049
Municipal Sewer Services Inc.	$ 4,060,405
Aqua Tech Solutions Inc.	$ 4,617,393

Background Information

(April 18, 2019) Report from the Chief Purchasing Officer on Award of Request for Quotation 3204-19-7066 to Capital Sewer Services Inc. for Cleaning and Closed Circuit Video (CCTV) Inspection Services for Sewer Sections with Abandoned CCTV Surveys at Various Locations within the North York and Etobicoke York Districts
https://www.toronto.ca/legdocs/mmis/2019/ba/bgrd/backgroundfile-132200.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Carlyle Khan.