Item - 2019.BA22.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 18, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation 3204-19-7067, Contract No. 19TW-DC-301OCS

Description:

The non-exclusive provision of Cleaning and Closed Circuit Video (CCTV) Inspection Services for Sewer Sections with Abandoned Cleaning and Closed Circuit Video Surveys at Various Locations within the Toronto East York and Scarborough Districts, from the date of award for a period of one (1) year with the option to renew for one (1) additional, separate one (1) year period as required by Toronto Water Division.

Should the option(s) be exercised, then the Manager, Operations Contract Services, Infrastructure and Development Services, Toronto Water will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Capital Sewer Services Inc.

Contract Award Value:

$2,835,971 net of all applicable taxes and charges

$3,204,647 including all applicable taxes and charges  

$2,885,884 net of HST recoveries 

Contract is expected to start on May 1, 2019 and end on April 30, 2020.

Option Period 1 - May 1, 2020 to April 30, 2021

$2,921,050 net of all applicable taxes and charges

$3,300,787 including all applicable taxes and charges

$2,972,461 net of HST recoveries

The total potential contract award including additional option year is $5,858,345 net of HST recoveries, $5,757,021 net of all taxes and charges and $6,505,434 including all applicable taxes and charges.

The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index (CPI).

Call Issued:  February 15, 2019               Call Closed: March 14, 2019

Number of Addenda Issued: Two (2)

Number of Bids: Seven (7)

Table 2: Summary of Bids Received for Request for Quotation 3204-19-7067 including bid price