Item - 2019.BA21.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation 3919-19-7042

Description:

The non-exclusive provision for of all labour, materials and equipment necessary to load, transport and dispose of fill, concrete and asphalt material from Toronto Water Construction Districts "Toronto, East York and Scarborough" (Part A) and "Etobicoke York and North York" (Part B) for one year from date of award with the option to renew for three (3) additional one year periods.

Recommended Bidder:

Part A: Rafat General Contractor Inc.

Part B: Rafat General Contractor Inc.

Contract Award Value:

Part A: Rafat General Contractor Inc.

$1,026,663 net of all applicable taxes and charges

$1,160,129 including all applicable taxes and charges  

$1,044,731 net of HST recoveries

To start on the date of award and end on March 31, 2020.

Option Period 1 – April 1, 2020 to March 31, 2021

$1,057,462 net of all applicable taxes and charges

$1,194,933 including all applicable taxes and charges

$1,076,074 net of HST recoveries

Option Period 2 – April 1, 2021 to March 31, 2022

$1,089,187 net of all applicable taxes and charges

$1,230,781 including all applicable taxes and charges

$1,108,356 net of HST recoveries

Option Period 3 – April 1, 2022 to March 31, 2023

$1,121,862 net of all applicable taxes and charges

$1,267,704 including all applicable taxes and charges

$1,141,607 net of HST recoveries

The total potential cost for Part A including the option years is $4,370,770 net of HST recoveries, $4,295,173 net of all taxes and charges and $4,853,546 including all applicable taxes and charges.

Part B: Rafat General Contractor Inc.

$2,595,263 net of all applicable taxes and charges

$2,932,647 including all applicable taxes and charges  

$2,640,939 net of HST recoveries

To start on the date of award and end on March 31, 2020.

Option Period 1 – April 1, 2020 to March 31, 2021

$2,673,121 net of all applicable taxes and charges

$3,020,626 including all applicable taxes and charges

$2,720,168 net of HST recoveries

Option Period 2 – April 1, 2021 to March 31, 2022

$2,753,314 net of all applicable taxes and charges

$3,111,245 including all applicable taxes and charges

$2,801,773 net of HST recoveries

Option Period 3 – April 1, 2022 to March 31, 2023

$2,835,914 net of all applicable taxes and charges

$3,204,583 including all applicable taxes and charges

$2,885,826 net of HST recoveries

The total potential cost for Part B including the option years is $11,048,705 net of HST recoveries, $10,857,611 net of all taxes and charges and $12,269,100 including all applicable taxes and charges.

The total potential cost to the City including the option years for both parts is $15,419,475 net of HST recoveries.  The total potential contract award is $17,122,645 including all applicable taxes and charges, $15,152,784 net of all applicable taxes and charges. 

Contract is expected to start on date of award and end one year from date of award with the option to renew the Contract for three (3) additional and separate one (1) year periods.

The above cost calculations for the Option Year(s) reflects an estimated 3 percent increase in the Consumer Price Index – All Items.

Call Issued:  January 23, 2019                             Call Closed: February 19, 2019

Number of Addenda Issued: One (1)

Number of Bids: Four (4)

Table 2: Summary of Bids Received for Contract 3919-19-7042 (Part A) including bid price:

Table 3: Summary of Bids Received for Contract 3919-19-7042 (Part B) including bid price: