Item - 2019.BA21.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation 3804-19-0022

Description:

For the non-exclusive supply and delivery of Fire Fighting Equipment for the City of Toronto's Fire Services Division for a period of one (1) year from Date of Award with the option to renew the Contract for four (4) additional separate one (1) year periods.

Recommended Bidders:

Schedule B, C, D, and F - A.J. Stone Company Ltd.

Schedule G - Canadian Safety Equipment Inc.

Schedule A and E - Dependable Fire Equipment, Division of Dependable Emergency Vehicles

A.J. Stone Company Ltd. Schedule B, C, D, and F

Contract Award Value:

$517,868 net of all applicable taxes and charges, including 2 percent miscellaneous

$585,191 including HST and all applicable charges

$526,983 net of HST recoveries

Contract is expected to start on date of award and end on April 30, 2020.

Option Year 1: May 1, 2020 to April 30, 2021

$533,404 net of all applicable taxes and charges, including 2 percent miscellaneous

$602,747 including all applicable taxes and charges

$542,792 net of HST recoveries

Option Year 2: May 1, 2021 to April 30, 2022

$549,406 net of all applicable taxes and charges, including 2 percent miscellaneous

$620,829 including all applicable taxes and charges

$559,076 net of HST recoveries

Option Year 3: May 1, 2022 to April 30, 2023

$565,888 net of all applicable taxes and charges, including 2 percent miscellaneous

$639,454 including all applicable taxes and charges

$575,848 net of HST recoveries

Option Year 4: May 1, 2023 to April 30, 2024

$582,865 net of all applicable taxes and charges, including 2 percent miscellaneous

$658,637 including all applicable taxes and charges

$593,123 net of HST recoveries

The total potential Contract Award identified in this report including all option years is $2,749,431.54 net of all taxes and $3,106,858 including all applicable taxes and charges. The total potential cost to the City, including all options years, is $2,797,821 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

Canadian Safety Equipment Inc. Schedule G

Contract Award Value:

$429,945 net of all applicable taxes and charges, including 2 percent miscellaneous

$485,838 including HST and all applicable charges

$437,512 net of HST recoveries

Contract is expected to start on date of award and end on April 30, 2020.

Option Year 1: May 1, 2020 to April 30, 2021

$442,844 net of all applicable taxes and charges, including 2 percent miscellaneous

$500,414 including all applicable taxes and charges

$450,638 net of HST recoveries

Option Year 2: May 1, 2021 to April 30, 2022

$456,129 net of all applicable taxes and charges, including 2 percent miscellaneous

$515,426 including all applicable taxes and charges

$464,157 net of HST recoveries

Option Year 3: May 1, 2022 to April 30, 2023

$469,813 net of all applicable taxes and charges, including 2 percent miscellaneous

$530,889 including all applicable taxes and charges

$478,082 net of HST recoveries

Option Year 4: May 1, 2023 to April 30, 2024

$483,908 net of all applicable taxes and charges, including 2 percent miscellaneous

$546,816 including all applicable taxes and charges

$492,425 net of HST recoveries

The total potential Contract Award identified in this report including all option years is $2,282,639 net of all taxes and $2,579,383 including all applicable taxes and charges. The total potential cost to the City, including all options years, is $2,322,814 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

Dependable Fire Equipment Schedule A and E

Contract Award Value:

$119,253 net of all applicable taxes and charges, including 2 percent miscellaneous

$134,756 including HST and all applicable charges

$121,352 net of HST recoveries

Contract is expected to start on date of award and end on April 30, 2020.

Option Year 1: May 1, 2020 to April 30, 2021

$122,831 net of all applicable taxes and charges, including 2 percent miscellaneous

$138,799 including all applicable taxes and charges

$124,993 net of HST recoveries

Option Year 2: May 1, 2021 to April 30, 2022

$126,516 net of all applicable taxes and charges, including 2 percent miscellaneous

$142,963 including all applicable taxes and charges

$128,743 net of HST recoveries

Option Year 3: May 1, 2022 to April 30, 2023

$130,312 net of all applicable taxes and charges, including 2 percent miscellaneous

$147,253 including all applicable taxes and charges

$132,605 net of HST recoveries

Option Year 4: May 1, 2023 to April 30, 2024

$134,221 net of all applicable taxes and charges, including 2 percent miscellaneous

$151,670 including all applicable taxes and charges

$136,584 net of HST recoveries

The total potential Contract Award identified in this report including all option years is $633,134 net of all taxes and $715,441 including all applicable taxes and charges. The total potential cost to the City, including all options years, is $644,277 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

Call Issued:  February 6, 2019                              Call Closed:  March 12, 2019

Number of Addenda Issued: Two (2)

Number of Bids:  Three (3)

Table 4: Summary of Bids Received for Request for Quotation 3804-19-0022 including bid price

Note: Bid Prices in Table 4 do not reflect a 2 percent miscellaneous line item in the Evaluated Bid Price.