Item - 2019.BA21.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Proposal 9117-19-7051

Description:

For Professional Services for Biosolids Agricultural Land Application Inspection and Due Diligence Review.

Recommended Proponent:

GHD Limited

Contract Award Value:

$741,170 net of all applicable taxes and charges

$837,522 including all applicable taxes and charges  

$754,215 net of HST recoveries

The contract is expected to start on the date of award and be completed by December 31, 2020.

Option Period 1 – January 1, 2021 to December 31, 2021

$381,703 net of all applicable taxes and charges

$431,324 including all applicable taxes and charges

$388,421 net of HST recoveries

Option Period 2 – January 1, 2022 to December 31, 2022

$393,154 net of all applicable taxes and charges

$444,264 including all applicable taxes and charges

$400,073 net of HST recoveries

The total potential cost to the City including the option years is $1,542,708 net of HST recoveries.  The total potential contract award is $1,713,110 including all applicable taxes and charges, $1,516,026 net of all applicable taxes and charges. 

Contract is expected to start on date of award until the fixed date of December 31, 2020 with the option to renew the Contract for two (2) additional and separate one (1) year periods.

Call Issued:  February 1, 2019                             Call Closed: February 22, 2019

Number of Addenda Issued: None

Number of Bids: One (1) 

Table 2: Summary of Proposals Received for Request for Proposal 9117-19-7051

The proponent GHD Limited met the minimum requirements.