Item - 2019.BA2.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 6, 2018) from the Chief Purchasing Officer:

Call Number:

Sourcewell (NJPA) Request for Proposal 122017                                                                      

Description:

Sourcewell (NJPA) and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issued the Request For Proposal 122017 to result in a national contract Sourcewell (NJPA) Contract 122017-FSC with Federal Signal Corporation for the procurement of Catch basin Cleaners, Water Jetters, Vacuum Excavators, Hydro Excavation and Related Services. The effective date of the Contract is February 20, 2018 and will expire on February 20, 2022. This contract may be extended for a fifth year at Sourcewell's discretion.

After reviewing this Sourcwell (NJPA) Request for Proposal and Contract, Fleet Services, Standards and Specifications Section in conjunction with Toronto Water will piggyback on this Sourcewell (NJPA) Contract with Federal Signal Corporation and issue a purchase order to their local dealer, FST Canada Inc., doing business as Joe Johnson Equipment to purchase Two (2) Latest Model Hydro Excavation Trucks in 2018 with option to purchase additional units from 2019 to 2023 pending budget availability.

Recommended Contractor:

FST Canada Inc., doing business as Joe Johnson Equipment

Contract Award Value (2018)

$1,023,130 net of all applicable taxes and charges

$1,156,137 including all applicable taxes and charges  

$1,041,138 net of HST recoveries

Potential Contract Award Value (2019-2023)

$8,290,703 net of all applicable taxes and charges

$9,368,495 including all applicable taxes and charges  

$8,436,620 net of HST recoveries

The total potential contract award identified in this report for the full term is $9,313,834 net of all taxes, and $10,524,632 including all applicable taxes and charges. The total potential cost to the City including optional purchases is $9,477,757 net of HST recoveries.

Contract is expected to start from date of award and end on February 20, 2022. This contract may be extended for a fifth year at Sourcewell's discretion

Call Issued: November 16, 2017             Call Closed: December 20, 2017

Number of Addenda Issued: One

Number of Bids: Twenty-eight (28)