Item - 2019.BA18.6

Tracking Status

This item was considered by Bid Award Panel on March 27, 2019 and was adopted without amendment.

BA18.6 - Award of Request for Quotation No. 3707-19-0076 to Municipal Maintenance Inc. for Right-of-Way Maintenance, Mowing of Grass Toronto and East York District Locations

Decision Type:: ACTION

Status:: Adopted

Wards:: 4 - Parkdale - High Park, 9 - Davenport, 10 - Spadina - Fort York, 11 - University - Rosedale, 12 - Toronto - St. Paul's, 13 - Toronto Centre, 14 - Toronto - Danforth, 19 - Beaches - East York

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 14, 2019) from the Chief Purchasing Officer:

Call Number:

Request For Quotation (RFQ) No. 3707-19-0076

Description:

For the non-exclusive supply of all labour, materials, and equipment necessary to perform Right of Way Maintenance for the City of Toronto & East York District Roads, Mowing of Grass, including the trimming of weeds in the curbs and medians in various locations within wards 4, 9, 10, 11, 12, 13, 14 and 19, for the City of Toronto Transportation Division as and when required from date of award to December 31, 2019, with an option to renew for an additional two (2) separate one (1) year periods.

Should the option(s) be exercised then the General Manager, Transportation Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Municipal Maintenance Inc.

Contract Award Value:

$246,500 net of all applicable taxes and charges

$278,545 including all applicable taxes and charges

$250,838 net of HST recoveries

The contract is expected to start on date of award and end on December 31, 2019.

Option Year 1 – January 1, 2020 to December 31, 2020

$253,895 net of all applicable taxes and charges

$286,901 including all applicable taxes and charges

$258,364 net of HST recoveries

Option Year 2 – January 1, 2021 to December 31, 2021

$261,512 net of all applicable taxes and charges

$295,509 including all applicable taxes and charges
$266,115 net of HST recoveries

The total potential contract award including all option years is $775,317 net of HST recoveries, $761,907 net of all applicable taxes and charges, $860,955 including all applicable taxes and charges.

The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index (CPI).

Origin

(March 14, 2019) Report from the Chief Purchasing Officer

Summary

Call Issued: February 1, 2019 Call Closed: February 19, 2019

Number of Addenda Issued: 0

Number of Bids: 5

Ward No. 4, 9, 10, 11, 12, 13, 14 and 19

Bidder Name	Bid Price (including H.S.T.)
Municipal Maintenance Inc.	$278,545
Humberview Maintenance Ltd.	$439,401
Forest Ridge Landscaping Inc.	$484,883
Erin Mills Gardening & Landscaping	$593,476
Limas Garden & Construction	$867,015

Background Information

(March 14, 2019) Report from the Chief Purchasing Officer on Award of Request for Quotation No. 3707-19-0076 to Municipal Maintenance Inc. for Right-of-Way Maintenance, Mowing of Grass Toronto and East York District Locations
https://www.toronto.ca/legdocs/mmis/2019/ba/bgrd/backgroundfile-131050.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Carlyle Khan.