Item - 2019.BA18.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 19, 2019) from the Chief Purchasing Officer:

Call Number:

Request For Quotation (RFQ) No. 3707-19-0006

Description:

For the non-exclusive supply of all labour, materials and equipment necessary to perform right-of-way maintenance for Etobicoke York District Roads, mowing of grass, including the trimming of weeds in the curbs and medians, in various locations within wards 1, 2, 3, 5 and 7 for the City of Toronto Transportation Division as and when required from the date of award to December 31, 2019, with an option to renew for an additional two (2) separate one (1) year periods.

Should the option(s) be exercised then the General Manager, Transportation Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Municipal Maintenance Inc.

Contract Award Value:

$ 653,690 net of all applicable taxes and charges

$ 738,670 including HST and all applicable charges

$ 665,195 net of HST recoveries

The contract is expected to start on date of award and end on December 31, 2019. 

Option Year 1 - January 1, 2020 to December 31, 2020

$673,301 net of all applicable taxes and charges

$760,830 including all applicable taxes and charges

$685,151 net of HST recoveries

Option Year 2 - January 1, 2021 to December 31, 2021

$693,500 net of all applicable taxes and charges

$783,655 including all applicable taxes and charges

$705,705 net of HST recoveries

The total potential contract award including all option years is $2,056,051 net of HST recoveries, $2,020,490 net of all applicable taxes and charges, $2,283,154 including all applicable taxes and charges.

The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index (CPI).

Call Issued: February 1, 2019                  Call Closed:  February 19, 2019

Number of Addenda Issued: 0

Number of Bids:  Five (5)

Table 2: Summary of Bids Received for Request For Quotation (RFQ) 3707-19-0006 including bid price