Item - 2019.BA18.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 19, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation (RFQ) No. 3707-19-0005

Description:

For the non-exclusive supply of all labour, materials, and equipment necessary to perform Right of Way Maintenance for Scarborough District Roads, Mowing of Grass, including the trimming of weeds in the curbs and medians in various locations within wards 20, 21, 22, 23, 24 and 25, for the City of Toronto Transportation Division as and when required from date of award to December 31, 2019, with an option to renew for an additional two (2) separate one (1) year periods.

The Price Form contains two (2) Parts (Part A and Part B) and is being awarded to the lowest bidder meeting specifications per Part.

Should the option(s) be exercised then the General Manager, Transportation Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Municipal Maintenance Inc. (Part A)

Municipal Maintenance Inc. (Part B)

Contract Award Value:

Part A - Municipal Maintenance Inc.

$335,800 net of all applicable taxes and charges

$379,454 including HST and all applicable charges

$341,710 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2019.

Option Year 1 – January 1, 2020 to December 31, 2020

$345,874 net of all applicable taxes and charges

$390,838 including HST and all applicable charges

$351,962 net of HST recoveries

Option Year 2 – January 1, 2021 to December 31, 2021

$356,250 net of all applicable taxes and charges

$402,563 including HST and all applicable charges

$362,520 net of HST recoveries

The total potential cost to the City including all Option Years is $1,056,192 net of HST recoveries.  The total potential award including all option years is $1,172,854 including all applicable taxes and charges and $1,037,924 net of all applicable taxes and charges.

The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index (CPI).

Part B - Municipal Maintenance Inc.

Contract Award Value:

$269,840 net of all applicable taxes and charges

$304,919 including HST and all applicable charges

$274,589 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2019.

Option Year 1 – January 1, 2020 to December 31, 2020

$277,935 net of all applicable taxes and charges

$314,067 including HST and all applicable charges

$282,827 net of HST recoveries

Option Year 2 – January 1, 2021 to December 31, 2021

$286,273 net of all applicable taxes and charges

$323,489 including HST and all applicable charges

$291,312 net of HST recoveries

The total potential cost to the City including all Option Years is $848,728 net of HST recoveries.  The total potential award including all option years is $942,475 including all applicable taxes and charges and $834,048 net of all applicable taxes and charges.

The total potential award for both contracts, including all Option Years is $2,115,329 including all applicable taxes and charges and $1,871,973 net of all taxes. The total potential cost to the City for both awards is $1,904,919 net of HST recoveries.

The above cost calculations for the Option Year reflects an estimated 3percent increase as per the Consumer Price Index (CPI).

Call Issued:  February 1, 2019                 Call Closed:  February 19, 2019

Number of Addenda Issued: One (1)

Number of Bids:  Seven (7)

Table 2: Summary of Bids Received for Request For Quotation (RFQ) No. 3707-19-0005 including bid price