Item - 2019.BA18.3

Tracking Status

This item was considered by Bid Award Panel on March 27, 2019 and was adopted without amendment.

BA18.3 - Award of Request for Quotation No. 3707-19-0004 to Kirbyco General for the Non-exclusive Supply of all Labour, Materials, and Equipment to Perform Right of Way Maintenance for North York District Locations

Decision Type:: ACTION

Status:: Adopted

Wards:: 6 - York Centre, 8 - Eglinton - Lawrence, 15 - Don Valley West, 16 - Don Valley East, 17 - Don Valley North, 18 - Willowdale

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 19, 2019) from the Chief Purchasing Officer:

Call Number:

RFQ No. 3707-19-0004

Description:

For the non-exclusive supply of all labour, materials, and equipment necessary to perform Right of Way Maintenance for the City of Toronto, North York District, Mowing of Grass, including the trimming of weeds in the curbs and medians in various locations within wards 6, 8, 15, 16, 17 and 18, for the City of Toronto Transportation Division as and when required from date of award to December 31, 2019, with an option to renew for an additional two (2) separate one (1) year periods.

Should the option(s) be exercised then the General Manager, Transportation Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Kirbyco General

Contract Award Value:

$328,000 net of all applicable taxes and charges

$370,640 including all applicable taxes and charges

$333,773 net of HST recoveries

The contract is expected to start on date of award and end on December 31, 2019.

Option Year 1 – January 1, 2020 to December 31, 2020

$337,840 net of all applicable taxes and charges

$381,759 including all applicable taxes and charges

$343,786 net of HST recoveries

Option Year 2 – January 1, 2021 to December 31, 2021

$347,975 net of all applicable taxes and charges

$393,212 including all applicable taxes and charges
$354,100 net of HST recoveries

The total potential contract award including all option years is $1,031,658 net of HST recoveries, $1,145,611 net of all applicable taxes and charges, $1,013,815 including all applicable taxes and charges.

The above cost calculations for the Option Year reflects an estimated 3% increase as per the Consumer Price Index (CPI).

Origin

(March 19, 2019) Report from the Chief Purchasing Officer

Summary

Call Issued: February 6, 2019 Call Closed: February 22, 2019

Number of Addenda Issued: 0

Number of Bids: 5

Ward No. 4, 9, 10, 11, 12, 13, 14 and 19

Bidder Name	Evaluated Bid Price (including H.S.T.)
Kirbyco General	$370,640
Municipal Maintenance	$393,523
Caranci Brothers	$422,055*
Erin Mills Gardening	$444,938
Forest Ridge Landscaping	$472,058
Limas Garden & Construction	$477,877

*Bid prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

Background Information

(March 19, 2019) Report from the Chief Purchasing Officer on Award of Request for Quotation No. 3707-19-0004 to Kirbyco General for the Non-exclusive Supply of all Labour, Materials, and Equipment to Perform Right of Way Maintenance for North York District Locations
https://www.toronto.ca/legdocs/mmis/2019/ba/bgrd/backgroundfile-131052.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Carlyle Khan.