Item - 2019.BA18.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 21, 2019) from the Chief Purchasing Officer:

Call Number:

RFQ No. 0115-18-0157

Description:

For the non-exclusive supply and delivery of Bed Linens to various Purchasing and Materials Management (Stores) locations from the date of award to February 28, 2020 with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Namtex Canada Inc.

Contract Award Value:

$96,533 net of all applicable taxes and charges

$109,082 including HST and all applicable charges

$98,232 net of HST recoveries

Contract is expected to start on date of award and end on February 28, 2020

Option Year 1 (March 1, 2020 to February 28, 2021)

$99,429 net of all applicable taxes and charges

$112,355 including HST and all applicable charges

$101,179 net of HST recoveries

Option Year 2 (March 1, 2021 to February 29, 2022)

$102,412 net of all applicable taxes and charges

$115,726 including HST and all applicable charges

$104,214 net of HST recoveries

Option Year 3 (March 1, 2022 to February 28, 2023)

$105,484 net of all applicable taxes and charges

$119,197 including HST and all applicable charges

$107,341 net of HST recoveries

Option Year 4 (March 1, 2023 to February 29, 2024)

$108,649 net of all applicable taxes and charges

$122,773 including HST and all applicable charges

$110,561 net of HST recoveries

The total potential contract award including all option years is $512,507 net of HST recoveries, $579,133 including all applicable taxes and charges and $521,527 net of all applicable taxes and charges.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Industrial Product Price Index (IPPI).

Call Issued: September 17, 2018             Call Closed: October 31, 2018

Number of Addenda Issued: Four (4)

Number of Bids: Six (6)

Table 2: Summary of Bids Received for RFQ No. 0115-18-0157 including bid price