Item - 2019.BA16.7

Tracking Status

This item was considered by Bid Award Panel on March 13, 2019 and was adopted without amendment.

BA16.7 - Award of Request for Quotation Number 3204-18-7249 to Distinct Concrete Cutting Inc. for Concrete Cutting and Coring Services Complete with Operator as Required by Toronto Water

Decision Type:: ACTION

Status:: Adopted

Wards:: 4 - Parkdale - High Park, 9 - Davenport, 10 - Spadina - Fort York, 11 - University - Rosedale, 12 - Toronto - St. Paul's, 13 - Toronto Centre, 14 - Toronto - Danforth, 19 - Beaches - East York, 20 - Scarborough Southwest, 21 - Scarborough Centre, 22 - Scarborough - Agincourt, 23 - Scarborough North, 24 - Scarborough - Guildwood, 25 - Scarborough - Rouge Park

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 7, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation 3204-18-7249

Description:

The non-exclusive provision for Concrete Cutting and Coring Services complete with Operator as required by Toronto Water (emergency and planned work) on lands and road allowances in construction district "Toronto East York and Scarborough" from date of award to November 30, 2019 with the option to renew for three (3) additional one (1) year periods.

Should the option years be exercised, the General Manager, Toronto Water will request the Chief Purchasing Officer to process the renewals under the same terms and conditions, with the exception of any price adjustment.

Recommended Bidder:

Distinct Concrete Cutting Inc.

Contract Award Value:

$313,900 net of all applicable taxes and charges

$354,707 including all applicable taxes and charges

$319,425 net of HST recoveries

Contract is expected to start on the date of award and end on November 30, 2019.

Option Year 1 – December 1, 2019 to November 30, 2020

$323,317 net of all applicable taxes and charges

$365,348 including all applicable taxes and charges

$329,007 net of HST recoveries

Option Year 2 – December 1, 2020 to November 30, 2021

$333,017 net of all applicable taxes and charges

$376,309 including all applicable taxes and charges

$338,878 net of HST recoveries

Option Year 3 – December 1, 2021 to November 30, 2022

$343,007 net of all applicable taxes and charges

$387,598 including all applicable taxes and charges

$349,044 net of HST recoveries

The total potential contract award including all option years is $1,336,354 net of HST recoveries, $1,313,241 net of all taxes and charges and $1,483,962 including all applicable taxes and charges.

The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index (CPI).

Origin

(March 7, 2019) Report from the Chief Purchasing Officer

Summary

Call Issued: December 20, 2018 Call Closed: January 18, 2019

Number of Addenda Issued: None

Number of Bids: Three (3)

Table 2: Summary of Bids Received for Contract Number 3204-18-7249 including bid price

Bidder Name	Bid Price (including H.S.T.)
Distinct Concrete Cutting Inc.	$354,707.00
Accrue Contracting Ltd.	$467,820.00
Rabcon Contractors Ltd.	$844,650.00

Background Information

(March 7, 2019) Report from the Chief Purchasing Officer on Award of Request for Quotation Number 3204-18-7249 to Distinct Concrete Cutting Inc. for Concrete Cutting and Coring Services Complete with Operator as Required by Toronto Water
https://www.toronto.ca/legdocs/mmis/2019/ba/bgrd/backgroundfile-130619.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Michael Moretti.