Item - 2019.BA13.7

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 14, 2019) from the Chief Purchasing Officer:

Call Number:

Request For Quotation No. 3003-18-7198

Description:

The supply, printing and mailing of Provincial Offences notices for the City of Toronto's Court Services Division for the period of two (2) years from the date of award, with the option to renew for an additional three (3) separate one (1) year periods.

Recommended Bidder or Proponent:

Cover-All Computer Services Corp.

Contract Award Value:

$241,100 net of all applicable taxes and charges

$272.443 including HST and all applicable charges

$245,343 net of HST recoveries

Contract is expected to start on April 1, 2019 and end on March 31, 2021.

Option Year 1 - April 1, 2021 to March 31, 2022

$123,323 net of all applicable taxes and charges

$139,355 including HST and all applicable charges

$125,493 net of HST recoveries

Option Year 2 - April 1, 2022 to March 31, 2023

$126,159 net of all applicable taxes and charges

$142,560 including HST and all applicable charges

$128,379 net of HST recoveries

Option Year 3 - April 1, 2023 to March 31, 2024

$129,061 net of all applicable taxes and charges

$145,839 including HST and all applicable charges

$131,332 net of HST recoveries

The above cost calculations for the Option Years reflect an estimated 2.3 percent increase in the Consumer Price Index.

Call Issued:  November 12. 2108                         Call Closed:  December 12, 2018

Number of Addenda Issued: 1

Number of Bids:  3

Table 1: Summary of Bids Received for Request For Quotation # 3003-18-7198 including bid price

* Bidder was found non-compliant with mandatory requirements.

** Contract Award Value inclusive of the following Miscellaneous Costs; $25,000 file handling costs, $12,500 postal incentive processing costs, $12,500 postal drop costs, and $135,000 postage costs, for a total of $185,000)