Item - 2019.BA12.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 31, 2019) from the Chief Purchasing Officer:

Call Number:

Province of Ontario Request for Bid OSS-00514211

Description:

For the supply and delivery of Fresh Bread and Bun Products to various locations within the Shelters, Support and Housing Administration as well as Long-Term Care Homes and Services Divisions. The VOR arrangement covers an assortment of fresh bread and bun products.

The Vendor of Record (VOR) Arrangement No. OSS-00514211 for Fresh Bread and Bun products between the Ministry of Government and Consumer Services, Enterprise Procurement Branch, Supply Chain Ontario, Ontario Shared Services, and Canada Bread to supply bakery products for all ministries and approved agencies of Government of Ontario. The initial term of the VOR is for four (4) years with the option to extend the VOR arrangement for up to two (2) additional two (2) year terms under the same terms and conditions. The effective date of the Contract is September 11, 2015 and expires on September 10, 2019

Recommended Bidder:

Canada Bread Company Limited

Contract Award Value: (For Initial Term)

$164,594 net of all applicable taxes and charges (including 15 percent miscellaneous)

$185,991 including HST and all applicable charges

$167,491 net of HST recoveries

Contract is expected to start on date of award and end on September 10, 2019.

Option Year 1: September 11, 2019 to September 10, 2021

$542,502 net of all applicable taxes and charges (including 15 percent miscellaneous)

$613,027 including all applicable taxes and charges

$552,050 net of HST recoveries

Option Year 2: September 11, 2021 to September 10, 2023

$558,777 net of all applicable taxes and charges (including 15 percent miscellaneous)

$631,418 including all applicable taxes and charges

$568,612 net of HST recoveries

The total potential award for all contracts identified in this report, including all option periods is $1,430,436 including all applicable taxes and charges and $1,265,873 net of all applicable taxes and charges. The total potential cost to the City, including both option periods is $1,288,152 net of HST recoveries.

The above calculations for the Optional Periods reflect an estimated 3 percent increase to budget for price adjustments.

Call Issued: May 27, 2015                                                Call Closed: July 20, 2015

Number of Addenda Issued: 4

Number of Bids: 1