Item - 2019.BA11.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 31, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation No. 0506-18-0098

Description:

For the non-exclusive supply and delivery of Personal Care Products to various Purchasing and Materials Management (Stores) locations from the date of award to May 31, 2019, with the option to renew the Contract for additional four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Mister Chemical Ltd. (Part B, and C)

Contract Award Value:

$673,401 net of all applicable taxes and charges (including 25 percent for misc. items)

$760,943 including HST and all applicable charges

$685,253 net of HST recoveries

Contract is expected to start on date of award and end on May 31, 2019

Option Year 1 (June 1, 2019 to May 31, 2020)

$693,603 net of all applicable taxes and charges (including 25 percent for misc. items)

$783,772 including HST and all applicable charges

$705,811 net of HST recoveries

Option Year 2 (June 1, 2020 to May 31, 2021)

$714,411 net of all applicable taxes and charges (including 25 percent for misc. items)

$807,284 including HST and all applicable charges

$726,985 net of HST recoveries

Option Year 3 (June 1, 2021 to May 31, 2022)

$735,843 net of all applicable taxes and charges (including 25 percent for misc. items)

$831,503 including HST and all applicable charges

$748,795 net of HST recoveries

Option Year 4 (June 1, 2022 to May 31, 2023)

$757,919 net of all applicable taxes and charges (including 25 percent for misc. items)

$856,447 including HST and all applicable charges

$771,259 net of HST recoveries

The total potential contract award including all option years is $3,638,103 net of HST recoveries. The total potential award, including the option years is $4,039,952 including all applicable taxes and charges and $3,575,179 net of all applicable taxes and charges.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

Ontario Glove and Safety Inc. to be awarded the contract for Part A in which they were the lowest bidder meeting specification, in the total amount of $496,760 net of all applicable taxes and charges ($505,503 net of HST recoveries) including all option years, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1- Authority to Award.

Call Issued: April 30, 2018                        Call Closed: June 7, 2018

Number of Addenda Issued: 3

Number of Bids: One (1)

Table 2: Summary of Bids Received for Request for Quotation No. 0506-18-0098 including bid price

* Extended prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.