Item - 2019.BA10.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 24, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation Number 1004-18-0241

Description:

The non-exclusive supply, delivery, setting-in-place, installation and removal of any debris of new Haworth Premise series workstations, components and accessories or approved fully compatible with the original Haworth Premise equivalent, including availability of all the parts to various locations throughout the City of Toronto, for the Facilities, Real Estate, Environment and Energy Division and other City Divisions as and when required for a period of one (1) year from date of award, with the option to renew for an additional and separate four (4) one year periods.

Should the option(s) be exercised, then the Acting Director, Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

CTI Working Environment

Contract Award:

$ 1,397,597 net of all applicable taxes and charges (including 15 percent for miscellaneous items)

$ 1,579,284 including all applicable taxes and charges

$ 1,422,194 net of HST recoveries

Contract is expected to start on date of award and end on January 24, 2020.

Option Year 1: January 25, 2020 to January 24, 2021

$ 1,439,525 net of all applicable taxes and charges

$ 1,626,663 including all applicable taxes and charges

$ 1,464,860 net of HST recoveries

Option Year 2: January 25, 2021 to January 24, 2022

$ 1,482,710 net of all applicable taxes and charges

$ 1,675,463 including all applicable taxes and charges

$ 1,508,806 net of HST recoveries

Option Year 3: January 25, 2022 to January 24, 2023

$ 1,527,192 net of all applicable taxes and charges

$ 1,725,726 including all applicable taxes and charges

$ 1,554,070 net of HST recoveries

Option Year 4: January 25, 2023 to January 24, 2024

$ 1,573,007 net of all applicable taxes and charges

$ 1,777,498 including all applicable taxes and charges

$ 1,600,692 net of HST recoveries

The total potential award amount including all option years for contract award is $7,550,623 net of HST recoveries, $8,384,634 including all applicable taxes and charges and $7,420,030 net of all taxes and charges.

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).

Call Issued:  July 30, 2018                                    Call Closed: September 26, 2018

Number of Addenda Issued: Five (5)

Number of Bids:  One (1)

Table 2: Summary of Bids Received for Request for Quotation 1004-18-0241 Including Bid Price

*Bid price in Table 2 does not reflect a 15 percent miscellaneous line item in the Evaluated Bid Price.