Item - 2019.AA2.6
Tracking Status
- This item was considered by Aboriginal Affairs Advisory Committee on November 22, 2019 and was adopted with amendments.
- See also EX11.20
AA2.6 - Frequency of Meetings and Quorum
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
Committee Decision
The Aboriginal Affairs Advisory Committee recommends to the Executive Committee that:
1. City Council amend the Aboriginal Affairs Advisory Committee Terms of Reference as follows:
a. amend Section C.4. so that it now reads as follows:
"4. The Advisory Committee will hold up to four six meetings per year at the call of the Chair or Co-Chairs."
b. add a provision that sets the quorum necessary for a Committee meeting at 30 percent of members.
Origin
Summary
I do not believe that four meetings per year is a sufficient number to permit the Committee to provide timely input to the range of issues which the Committee can reasonably be expected to deal with. At the same time, I am concerned that a requirement to have a minimum of 50 percent of the Committee in attendance at all times in order for business to be conducted runs the risk of having already infrequent meetings even less frequent in the event that, for some reason, quorum cannot be obtained.
Background Information
https://www.toronto.ca/legdocs/mmis/2019/aa/bgrd/backgroundfile-139816.pdf
Speakers
Motions
That the Aboriginal Affairs Advisory Committee recommends that:
1. City Council amend the Aboriginal Affairs Advisory Committee Terms of Reference as follows:
a. amend Section C.4. so that it now reads as follows:
"4. The Advisory Committee will hold up to four six meetings per year at the call of the Chair or Co-Chairs."
b. add a provision that sets the quorum necessary for a Committee meeting at 30 percent of members.