Item - 2018.GM29.18

The Government Management Committee recommends that:

1.  City Council, in accordance with Section 195-8.5(B) of the Toronto Municipal Code Chapter 195 (Purchasing By-law), grant authority to the General Manager, Solid Waste Management Services, the Chief Information Officer, and the Chief Purchasing Officer, to negotiate and enter into an agreement with Geoware Inc., being the highest scoring proponent meeting the requirements of RFP No. 9144-18-0058 to implement and support the new Weigh Scale Solution from November 21, 2018 to November 20, 2023 for a fixed period of five years in the estimated amount of $1,579,585. net of HST ($1,607,385. net of HST recoveries) with the option to renew the contract for five additional one year periods at the sole discretion of the General Manager, Solid Waste Management Services, from November 21, 2023 to November 20, 2028, in the aggregate estimated amount of $669,668. net of HST ($681,455. net of HST recoveries), for a total estimated contract award of $2,249,253. net of all taxes and charges ($2,288,840. net of HST recoveries), under terms and conditions satisfactory to the General Manager, Solid Waste Management Services, the Chief Information Officer, and the Chief Purchasing Officer, and in a form satisfactory to the City Solicitor.

The purpose of this report is to advise on the results of Request for Proposal (RFP) No. 9144-18-0058 for the Supply and Delivery of Weigh Scale Solution for Transfer Station Efficiencies Project for the City of Toronto's Solid Waste Management Services, and to request authority to negotiate and enter into a Legal Agreement with Geoware Inc. for a five year period with the option to renew for up to five additional one year periods at the sole discretion of the City.

This contract award is within the authority of City Council pursuant to Toronto Municipal Code Chapter 195, Purchasing, Section 195-8.5(B).