Item - 2018.GM28.14

The Government Management Committee recommends that:

1.  City Council grant authority to the Chief Building Official and Executive Director, Toronto Building, and the Chief Information Officer, to negotiate and execute a non-competitive contract with Ristech Company Inc. for the supply, delivery, and installation of a DRS Microfiche Scanner and Software including annual maintenance and support in the amount of $265,485, net of HST ($270,158, net of HST recoveries) for a period of five (5) years with the option to renew for three (3) additional one (1) year terms, on terms and conditions satisfactory to the Chief Building Official and Executive Director, Toronto Building and the Chief Information Officer, and in a form satisfactory to the City Solicitor.

The purpose of this report is to request authority to enter into a non-competitive contract with Ristech Company Inc. (Ristech) for the supply, delivery, and installation of a DRS Microfiche Scanner and Software including annual maintenance and support for a period of five (5) years, with the option to renew for three (3) additional one (1) year terms.  The total amount of the contract is $265,485, net of HST ($270,158, net of HST recoveries). Ristech is the sole North American distributor and service maintenance provider for the requested DRS Microfiche Scanner.

City Council approval is required in accordance with the Municipal Code By-law Chapter 195-Purchasing, as the requested length of contract is a total of eight years, including options years.  In addition, this is a replacement of like-for-like microfiche scanners that were previously obtained through a competitive process that awarded a 5 year contract to Ristech in 2011.