Item - 2018.EX35.20

Tracking Status

  • City Council adopted this item on June 26, 2018 without amendments and without debate.
  • This item was considered by the Executive Committee on June 19, 2018 and adopted without amendment. It will be considered by City Council on June 26, 2018.

EX35.20 - Council Member Administrative Matters, Policies and Procedures

Decision Type:
ACTION
Status:
Adopted
Wards:
All

City Council Decision

City Council on June 26, 27, 28 and 29, 2018, adopted the following:

 

1.  City Council adopt the Pregnancy and Parental Leave Policy for Members of Council as outlined in Attachment 1 to the report (May 30, 2018) from the City Clerk.

 

2.  City Council amend the Constituency Services and Office Budget Policy related to office budgets in a year when ward boundary changes take effect, outlined in Attachment 2 to the report (May 30, 2018) from the City Clerk.

 

3.  City Council adopt commemorative activities to be offered upon the passing of a current or former Council Member, included as Attachment 3 to the report (May 30, 2018) from the City Clerk.

 

4.  City Council authorize the following officials to provide administrative management of a vacant Council Member office, including, but not limited to, purchasing and staffing matters:

 

a.  the Deputy Mayor, in the case of a vacancy in the Office of Mayor; and

 

b.  the City Clerk, in the case of a vacancy in the Office of City Councillor.

Background Information (Committee)

(May 30, 2018) Report from the City Clerk on Council Member Administrative Matters, Policies and Procedures
https://www.toronto.ca/legdocs/mmis/2018/ex/bgrd/backgroundfile-116196.pdf
Attachment 1 - Pregnancy and Parental Leave for Members of Council
https://www.toronto.ca/legdocs/mmis/2018/ex/bgrd/backgroundfile-115981.pdf
Attachment 2 - Amendment to Section 4.7 of Constituency Services and Office Budget Policy
https://www.toronto.ca/legdocs/mmis/2018/ex/bgrd/backgroundfile-115982.pdf
Attachment 3 - Commemorative Activities upon the Passing of a City of Toronto Council Member
https://www.toronto.ca/legdocs/mmis/2018/ex/bgrd/backgroundfile-115983.pdf

EX35.20 - Council Member Administrative Matters, Policies and Procedures

Decision Type:
ACTION
Status:
Adopted
Wards:
All

Committee Recommendations

The Executive Committee recommends that:

 

1.  City Council adopt the Pregnancy and Parental Leave Policy for Members of Council, as outlined in Attachment 1 to the report (May 30, 2018) from the City Clerk.

 

2.  City Council amend the Constituency Services and Office Budget Policy related to office budgets in a year when ward boundary changes take effect, as outlined in Attachment 2 to the report (May 30, 2018) from the City Clerk.

 

3.  City Council adopt commemorative activities to be offered upon the passing of a current or former Council Member, included as Attachment 3 to the report (May 30, 2018) from the City Clerk.

 

4.  City Council authorize the following officials to provide administrative management of a vacant Council Member office, including, but not limited to, purchasing and staffing matters:

 

a.  the Deputy Mayor, in the case of a vacancy in the Office of Mayor; and

 

b.  the City Clerk, in the case of a vacancy in the Office of City Councillor.

Origin

(May 30, 2018) Report from the City Clerk

Summary

This report recommends some new and updated Council Member policies and procedures in response to legislative requirements, and to address gaps in existing policies related to the death of a Council Member and Council Member vacancies. It seeks to:

 

- Implement a Pregnancy and Parental Leave Policy for Members of Council as required by recent amendments to the City of Toronto Act;


- Implement an administrative amendment to the Constituency Services and Office Budget policy to address the budget formula and carry-over provision for the transition between Council terms as a result of ward boundary changes;


- Formalize the commemorative activities offered by the City of Toronto upon the death of a Council Member; and


- Formalize the practices related to the operation of a Member's Office during a transition period following the death, resignation or ineligibility of a Member.

Background Information

(May 30, 2018) Report from the City Clerk on Council Member Administrative Matters, Policies and Procedures
https://www.toronto.ca/legdocs/mmis/2018/ex/bgrd/backgroundfile-116196.pdf
Attachment 1 - Pregnancy and Parental Leave for Members of Council
https://www.toronto.ca/legdocs/mmis/2018/ex/bgrd/backgroundfile-115981.pdf
Attachment 2 - Amendment to Section 4.7 of Constituency Services and Office Budget Policy
https://www.toronto.ca/legdocs/mmis/2018/ex/bgrd/backgroundfile-115982.pdf
Attachment 3 - Commemorative Activities upon the Passing of a City of Toronto Council Member
https://www.toronto.ca/legdocs/mmis/2018/ex/bgrd/backgroundfile-115983.pdf

Motions

1 - Motion to Adopt Item moved by Councillor Ana Bail„o (Carried)
Source: Toronto City Clerk at www.toronto.ca/council