Item - 2018.EX35.20

The Executive Committee recommends that:

1.  City Council adopt the Pregnancy and Parental Leave Policy for Members of Council, as outlined in Attachment 1 to the report (May 30, 2018) from the City Clerk.

2.  City Council amend the Constituency Services and Office Budget Policy related to office budgets in a year when ward boundary changes take effect, as outlined in Attachment 2 to the report (May 30, 2018) from the City Clerk.

3.  City Council adopt commemorative activities to be offered upon the passing of a current or former Council Member, included as Attachment 3 to the report (May 30, 2018) from the City Clerk.

4.  City Council authorize the following officials to provide administrative management of a vacant Council Member office, including, but not limited to, purchasing and staffing matters:

a.  the Deputy Mayor, in the case of a vacancy in the Office of Mayor; and

b.  the City Clerk, in the case of a vacancy in the Office of City Councillor.

This report recommends some new and updated Council Member policies and procedures in response to legislative requirements, and to address gaps in existing policies related to the death of a Council Member and Council Member vacancies. It seeks to:

- Implement a Pregnancy and Parental Leave Policy for Members of Council as required by recent amendments to the City of Toronto Act;

- Implement an administrative amendment to the Constituency Services and Office Budget policy to address the budget formula and carry-over provision for the transition between Council terms as a result of ward boundary changes;

- Formalize the commemorative activities offered by the City of Toronto upon the death of a Council Member; and

- Formalize the practices related to the operation of a Member's Office during a transition period following the death, resignation or ineligibility of a Member.