Item - 2018.AU12.3

The Audit Committee recommends that:

1.  City Council receive for information, the following:

a.  The transmittal letter (February 20, 2018) from the Head of Commission Services, Toronto Transit Commission.

b.  The report (January 31, 2018) from the Auditor General, headed "Review of Toronto Transit Commission Procurement Policies and Practices: A Case Study to Improve Future Wheel-Trans Accessible Taxi Services Procurement".

At its meeting on February 15, 2018 the Toronto Transit Commission Board considered a report (January 31, 2018) from the Auditor General, entitled "Review of Toronto Transit Commission Procurement Policies and Practices: A Case Study to Improve Future Wheel-Trans Accessible Taxi Services Procurement".

The Board adopted the recommendations in the Auditor General's report, as follows:

The Auditor General recommends that:

1.  The Board request the Chief Executive Officer, Toronto Transit Commission, to

review the necessity and the risks associated with stipulating a minimum driver

rate in the upcoming accessible taxi services procurement. Financial, operational,

legal and procurement risks should be considered, in consultation with legal and

procurement experts.

2.  The Board request the Chief Executive Officer, Toronto Transit Commission, in

the event that a minimum driver rate is included in the upcoming accessible taxi

services procurement, to ensure that the appropriate financial staff assess the

accuracy, completeness, and reasonableness of the financial estimate of driver

income.

3.  The Board request the Chief Executive Officer, Toronto Transit Commission, to

ensure that draft call document for accessible taxi services, and other WheelTrans

contracted services, is sufficiently and thoroughly reviewed to minimize the

need for addendums and changes.

4.  The Board request the Chief Executive Officer, Toronto Transit Commission, to

ensure that the appropriate subject matter experts, including finance and risk

management staff, are involved at the planning stage of the upcoming accessible

taxi services procurement process and the final review of the call document.

5.  The Board forward this report to City Council for information through the City's

Audit Committee.

The Board also adopted the following member motions:

i. That all future Wheel-Trans contracts, if they specify a minimum driver rate,

require all drivers to have HST numbers.

ii. That all contractors be required to provide proof of HST remittance to the Canada

Revenue Agency (CRA).

iii. That the draft RFP document be presented to the TTC Audit & Risk Management

Committee for consideration prior to issuance.

In accordance with Recommendation 5 above, the foregoing is submitted to City

Council for information through the City's Audit Committee.