Item - 2017.PW21.7

The Public Works and Infrastructure Committee recommends that:

1.  City Council authorize the General Manager, Transportation Services, to continue to operate the 70 existing Phase 2 Red Light Cameras, (listed in Attachment 1 to the report), previously scheduled for decommissioning (as listed in Attachment 1 to the report (May 8, 2017) from the General Manager, Transportation Services) until 2021.

2.  City Council authorize the General Manager, Transportation Services, to negotiate and execute amendments to the Phase 2 contract and Phase 3 contract with Traffipax, LLC such that the City can continue to operate and maintain an additional 70 existing Phase 2 red light camera sites for the period from June 1, 2017 to December 31, 2021 and to increase the value of the current contract (and the associated Blanket Contract No.47020019) by no more than $9,498,184 net of all taxes ($9,665,353 net of HST recoveries), on terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor.

3.  City Council authorize an increase to the Transportation Services' 2017 Operating Budget of $1,165,854 gross and net, to fund the 2017 portion of the purchase order amendment, licence plate information costs and the hiring of two (2) new temporary positions to process additional offences and manage the Red Light Camera contract on a temporary contract basis up to December 31, 2017. These temporary positions to be considered for conversion to permanent staff as part of the 2018 budget process.

4.  City Council authorize an increase to the Legal Services' 2017 Operating Budget of $244,125 gross and $0 net, fully recovered from Court Services, for the hiring of  five (5) new temporary positions to process additional offences and manage the expanded Red Light Camera program on a temporary contract basis up to December 31, 2017. These temporary positions to be considered for conversion to permanent staff as part of the 2018 budget process.

5.  City Council authorize an increase to the Court Services' 2017 Operating Budget of $739,375 gross and $1,905,229 revenue for a total net revenue increase of $1,165,854, which includes the hiring of six (6) new temporary positions and associated processing costs (Provincial cost recovery payments, Legal staff cost recovery) to support the expanded Red Light Camera program on a temporary contract basis up to December 31, 2017. These temporary positions to be considered for conversion to permanent staff as part of the 2018 budget process.

6.  City Council authorize the General Manager, Transportation Services to negotiate, enter into and execute a new agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Transportation, for the access and use of licence plate registration information on terms and conditions generally as set out in this report and on such other terms and conditions satisfactory to the General Manager, Transportation Services and in a form satisfactory to the City Solicitor.

The Public Works and Infrastructure Committee:

1.  Requested the General Manager, Transportation Services to report back to the Public Works and Infrastructure Committee on the statistics and challenges in the courts as they relate to Red Light Cameras.

In July 2016, City Council unanimously endorsed the Vision Zero Road Safety Plan (RSP). The Vision Zero approach to road safety is to eliminate fatalities and serious injuries in our transportation system because no loss of life is acceptable. Where red light cameras have been installed in the City of Toronto they have reduced serious injuries by 23 percent and fatalities by 40 percent.

In light of these benefits, the purpose of this report is to request authority to continue to operate an additional 70 of the existing Phase 2 Red Light Cameras (RLC'S), for a total of 74 existing Phase 2 RLC's, which were previously scheduled for decommissioning in addition to the 75 new Phase 3 RLCs currently being constructed with activation in Q2 2017.  The proposed expansion of the RLC program will be revenue neutral, with all operational costs being recovered.

The ongoing operation of the additional existing 70 RLCs will continue to reduce occurrences of killed or seriously injured (KSI) collisions resulting from red light running, and responds to direction to staff to explore opportunities to expand, enhance, or accelerate RSP programs and initiatives.

Staff are recommending that the expansion of the RLC program be carried out via a purchase order amendment and/or contract amendments as:

-  there is urgency related to the Road Safety Plan in order to maintain these sites and continue to see reductions in angle KSI collisions;

-  the timeframe required between RFP tendering, evaluation and redeployment of the RLC sites when the existing contractor is already mobilized;

-  the currency of the existing contract which was market tested and illustrated that Traffipax, LLC offer best value to the City at the time of the last tender in Q4 2015; and

That cost savings are unlikely to be realized as a different vendor would:

- require a new central software and hardware processing system to be implemented which would require additional cost and time;

-  have to go through a proof of performance phase to validate that the technology meets the legislated requirements
 

Overall, this report reviews:

-  The alignment of the RLC program with the City's Vision Zero Road Safety Plan;

-  The required amendments to the Phase 2 Contract 47012243 awarded to Traffipax, Inc. (now known as Traffipax, LLC) and Phase 3 Contract No. 47020019 RLC awarded to Traffipax, LLC for the supply, installation, operation and maintenance of RLC's sites;

-  Implementation considerations, including the financial impacts and the impacts to the Joint Processing Centre and Court Services; and

-  The need to negotiate, enter into and execute a new agreement with the Ministry of Transportation for access and use of licence plate registration information