Item - 2017.EX28.5

Tracking Status

  • City Council adopted this item on November 7, 2017 with amendments.
  • This item was considered by Executive Committee on October 24, 2017 and was adopted with amendments. It will be considered by City Council on November 7, 2017.

EX28.5 - Toronto Police Transformational Task Force Report and Impacts on City Divisions

Decision Type:
ACTION
Status:
Amended
Wards:
All

City Council Decision

City Council on November 7, 8 and 9, 2017, adopted the following:

 

Toronto Police Services Board

 

1.  City Council deem its consideration of this report to be Council's input on the Toronto Police Service's 2017-2019 business plan, to fulfill Ontario Regulation 3/99 made under the Police Services Act.

 

2.  City Council request the Toronto Police Services Board to report to the Executive Committee with a progress update on implementation of the Transformational Task Force recommendations in the second quarter of 2018.

 

3.  City Council request the Toronto Police Services Board to request the Chief of Police to provide:

 

a.  necessary resources to adequately enforce the Highway Traffic Act in Toronto's neighbourhoods; and

 

b.  Toronto Police Service representation at community meetings initiated by members of Council, that discuss matters regarding the enforcement of traffic regulations.

 

Transfer of Beach Lifeguard Program

 

4.  City Council direct that:

 

a.  the General Manager, Parks, Forestry and Recreation deliver the beach lifeguard program starting November 10, 2017;

 

b.  the 2017 City Council Approved Operating Budget for the beach lifeguard program totalling $1.470 million gross and $1.415 million net be transferred from the Toronto Police Service to Parks, Forestry and Recreation; and

 

c.  the Toronto Police Service budget for Beach Lifeguards be adjusted on a one-time basis for 2017 to facilitate the reimbursement from the City for their delivery of the program from January 1 to November 10, 2017, by increasing the 2017 Operating budget by $1.415 million gross with full cost recovery from Parks, Forestry and Recreation, resulting in a net zero financial impact to the Toronto Police Services Budget.

 

5.  City Council request the Toronto Police Services Board to direct the Chief of Police to continue providing communication (radio system) support, as well as maintenance, storage and fueling of equipment used by the beach lifeguard program until September 30, 2019 to assist with the program transition, and that the Toronto Police Service be reimbursed on a cost-recovery basis.

 

6.  City Council authorize the General Manager, Parks, Forestry and Recreation to explore and enter into the required agreements with the Toronto Police Service on a cost-recovery basis and/or other service providers, to help support the successful delivery of the beach lifeguard program by Parks, Forestry and Recreation.

         

7.  City Council direct that the 2017 Parks, Forestry and Recreation Operating Budget be increased on a one-time basis by $0.026 million in 2017 and $0.077 million in 2018 to fund one temporary position for a duration of eight months to be fully recovered from the Toronto Police Modernization Reserve to support the one-time transition of the beach lifeguard program.

 

Transfer of School Crossing Guard Program

 

8. City Council direct that:

 

a.  the General Manager, Transportation Services contract with a third-party service provider to deliver the school crossing guard program starting August 1, 2019, with the Toronto Police Service continuing to provide the school crossing guard program until July 31, 2019;

 

b.  the 2017 City Council Approved Operating Budget for the school crossing guard program totalling $7.525 million (gross and net) be transferred from the Toronto Police Service to Transportation Services to provide oversight and fund program delivery by a third-party service provider; and

 

c.  the Toronto Police Service budget for the delivery of the school crossing guard program be adjusted on a one-time basis for 2017 to facilitate the reimbursement from the City for their delivery of the program for 2017, by increasing the 2017 Operating budget by $7.525 million gross with full cost recovery from Transportation Services, resulting in a net zero financial impact to the Toronto Police Service Budget.

           

9.  City Council increase the 2017 Transportation Services Operating Budget by one temporary position funded on a one-time basis by $0.038 million funded from the Toronto Police Modernization Reserve to support one-time program development and procurement activities for the school crossing guard program.

 

10.  City Council direct the General Manager, Transportation Services to develop an implementation plan for the school crossing guards program, such plan to include warrants developed by or in consultation with the Toronto Police Service in accordance with the Highway Traffic Act, and a process for locations to be added and/or removed from the program as necessary, and report to the Public Works and Infrastructure Committee in the second quarter of 2018.

 

City Reporting

 

11.  City Council request the City Manager to report to the Executive Committee to provide an update in the second quarter of 2018, as required, on the impacts of implementation of other Transformational Task Force recommendations on City divisions.

Background Information (Committee)

(October 19, 2017) Report from the City Manager on Toronto Police Transformational Task Force Report and Impacts on City Divisions
https://www.toronto.ca/legdocs/mmis/2017/ex/bgrd/backgroundfile-108126.pdf
Attachment 1 - Transformational Task Force Final Report - Action Plan: The Way Forward
https://www.toronto.ca/legdocs/mmis/2017/ex/bgrd/backgroundfile-108127.pdf
(October 10, 2017) Report from the City Manager on Toronto Police Transformational Task Force Report and Impacts on City Divisions - Notice of Pending Report
https://www.toronto.ca/legdocs/mmis/2017/ex/bgrd/backgroundfile-107765.pdf

Motions (City Council)

1a - Motion to Amend Item (Additional) moved by Councillor Josh Matlow (Carried)

That City Council request the Toronto Police Services Board to request the Chief of Police to provide necessary resources to adequately enforce the Highway Traffic Act in Toronto's neighbourhoods.

Vote (Amend Item (Additional)) Nov-08-2017 7:13 PM

Result: Carried Majority Required - EX28.5 - Matlow - motion 1a
Total members that voted Yes: 34 Members that voted Yes are Paul Ainslie, Ana Bail„o, Jon Burnside, Christin Carmichael Greb, Josh Colle, Gary Crawford, Joe Cressy, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Justin J. Di Ciano, Sarah Doucette, John Filion, Mary Fragedakis, Mark Grimes, Jim Hart, Stephen Holyday, Jim Karygiannis, Norman Kelly, Mike Layton, Josh Matlow, Mary-Margaret McMahon, Joe Mihevc, Denzil Minnan-Wong, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, Neethan Shan, David Shiner, Lucy Troisi, Kristyn Wong-Tam
Total members that voted No: 5 Members that voted No are John Campbell, Shelley Carroll, Michael Ford, Chin Lee, John Tory
Total members that were Absent: 6 Members that were absent are Maria Augimeri, Frank Di Giorgio, Paula Fletcher, Michelle Holland, Giorgio Mammoliti, Michael Thompson

1b - Motion to Amend Item (Additional) moved by Councillor Josh Matlow (Carried)

That City Council request the Toronto Police Services Board to request the Chief of Police to provide Toronto Police Service representation at community meetings initiated by members of Council, that discuss matters regarding the enforcement of traffic regulations.

Vote (Amend Item (Additional)) Nov-08-2017 7:14 PM

Result: Carried Majority Required - EX28.5 - Matlow - motion 1b
Total members that voted Yes: 28 Members that voted Yes are Paul Ainslie, Ana Bail„o, Jon Burnside, John Campbell, Christin Carmichael Greb, Shelley Carroll, Josh Colle, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Sarah Doucette, John Filion, Mary Fragedakis, Jim Hart, Norman Kelly, Mike Layton, Chin Lee, Josh Matlow, Joe Mihevc, Denzil Minnan-Wong, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Gord Perks, Jaye Robinson, Neethan Shan, John Tory, Kristyn Wong-Tam
Total members that voted No: 11 Members that voted No are Gary Crawford, Joe Cressy, Justin J. Di Ciano, Michael Ford, Mark Grimes, Stephen Holyday, Jim Karygiannis, Mary-Margaret McMahon, Anthony Perruzza, David Shiner, Lucy Troisi
Total members that were Absent: 6 Members that were absent are Maria Augimeri, Frank Di Giorgio, Paula Fletcher, Michelle Holland, Giorgio Mammoliti, Michael Thompson

1c - Motion to Amend Item (Additional) moved by Councillor Josh Matlow (Lost)

That City Council direct the City's Chief Financial Officer to ensure that 100 percent of the necessary funds to deliver the Beach Lifeguard Program and the School Crossing Guard Program are transferred from the Toronto Police Service to the appropriate City divisions.

Vote (Amend Item (Additional)) Nov-08-2017 7:11 PM

Result: Lost Majority Required - EX28.5 - Matlow - motion 1c
Total members that voted Yes: 19 Members that voted Yes are Ana Bail„o, Shelley Carroll, Joe Cressy, Vincent Crisanti, Janet Davis, John Filion, Mary Fragedakis, Jim Karygiannis, Norman Kelly, Mike Layton, Josh Matlow, Joe Mihevc, Denzil Minnan-Wong, James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, Neethan Shan, Kristyn Wong-Tam
Total members that voted No: 20 Members that voted No are Paul Ainslie, Jon Burnside, John Campbell, Christin Carmichael Greb, Josh Colle, Gary Crawford, Glenn De Baeremaeker, Justin J. Di Ciano, Sarah Doucette, Michael Ford, Mark Grimes, Jim Hart, Stephen Holyday, Chin Lee, Mary-Margaret McMahon, Frances Nunziata (Chair), Cesar Palacio, David Shiner, John Tory, Lucy Troisi
Total members that were Absent: 6 Members that were absent are Maria Augimeri, Frank Di Giorgio, Paula Fletcher, Michelle Holland, Giorgio Mammoliti, Michael Thompson

2 - Motion to Amend Item moved by Councillor Janet Davis (Lost)

That City Council refer Executive Committee Recommendations 7, 8 and 9 back to the City Manager and direct the City Manager to report to the Executive Committee in the first quarter of 2018 on the proposed alternative options for service delivery and any proposed Request for Proposal terms and conditions.

 

Recommendations to be referred:

 

7. City Council direct that:

 

a.  The General Manager, Transportation Services contract with a third-party service provider to deliver the school crossing guard program starting August 1, 2019, with the Toronto Police Service continuing to provide the school crossing guard program until July 31, 2019.

 

b.  The 2017 City Council Approved Operating Budget for the school crossing guard program totalling $7.525 million (gross and net) be transferred from the Toronto Police Service to Transportation Services to provide oversight and fund program delivery by a third-party service provider.

 

c.  The Toronto Police Service budget for the delivery of the school crossing guard program be adjusted on a one-time basis for 2017 to facilitate the reimbursement from the City for their delivery of the program for 2017, by increasing the 2017 Operating budget by $7.525 million gross with full cost recovery from Transportation Services, resulting in a net zero financial impact to the Toronto Police Service Budget.

           

8.  City Council authorize that the 2017 Transportation Services Operating Budget be increased by one temporary position funded on a one-time basis by $0.038 million funded from the Toronto Police Modernization Reserve to support one-time program development and procurement activities for the school crossing guard program.

 

9.  City Council direct the General Manager of Transportation Services to develop an implementation plan for the school crossing guards program, such plan to include warrants developed by or in consultation with the Toronto Police Service in accordance with the Highway Traffic Act, and a process for locations to be added and/or removed from the program as necessary, and report to the Public Works and Infrastructure Committee in the second quarter of 2018.

Vote (Amend Item) Nov-08-2017 7:09 PM

Result: Lost Majority Required - EX28.5 - Davis - motion 2
Total members that voted Yes: 10 Members that voted Yes are Joe Cressy, Janet Davis, Sarah Doucette, John Filion, Mary Fragedakis, Mike Layton, Gord Perks, Anthony Perruzza, Neethan Shan, Kristyn Wong-Tam
Total members that voted No: 29 Members that voted No are Paul Ainslie, Ana Bail„o, Jon Burnside, John Campbell, Christin Carmichael Greb, Shelley Carroll, Josh Colle, Gary Crawford, Vincent Crisanti, Glenn De Baeremaeker, Justin J. Di Ciano, Michael Ford, Mark Grimes, Jim Hart, Stephen Holyday, Jim Karygiannis, Norman Kelly, Chin Lee, Josh Matlow, Mary-Margaret McMahon, Joe Mihevc, Denzil Minnan-Wong, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Jaye Robinson, David Shiner, John Tory, Lucy Troisi
Total members that were Absent: 6 Members that were absent are Maria Augimeri, Frank Di Giorgio, Paula Fletcher, Michelle Holland, Giorgio Mammoliti, Michael Thompson

3 - Motion to Amend Item (Additional) moved by Councillor Gord Perks (Lost)

That City Council direct the General Manager, Transportation Services to submit to the Government Management Committee the proposed school crossing guard Request for Proposal for third party service providers prior to issuing the Request for Proposal. 

Vote (Amend Item (Additional)) Nov-08-2017 7:12 PM

Result: Lost Majority Required - EX28.5 - Perks - motion 3
Total members that voted Yes: 14 Members that voted Yes are Paul Ainslie, Shelley Carroll, Joe Cressy, Janet Davis, Sarah Doucette, Mark Grimes, Jim Karygiannis, Mike Layton, Josh Matlow, Joe Mihevc, Gord Perks, Anthony Perruzza, Neethan Shan, Kristyn Wong-Tam
Total members that voted No: 25 Members that voted No are Ana Bail„o, Jon Burnside, John Campbell, Christin Carmichael Greb, Josh Colle, Gary Crawford, Vincent Crisanti, Glenn De Baeremaeker, Justin J. Di Ciano, John Filion, Michael Ford, Mary Fragedakis, Jim Hart, Stephen Holyday, Norman Kelly, Chin Lee, Mary-Margaret McMahon, Denzil Minnan-Wong, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Jaye Robinson, David Shiner, John Tory, Lucy Troisi
Total members that were Absent: 6 Members that were absent are Maria Augimeri, Frank Di Giorgio, Paula Fletcher, Michelle Holland, Giorgio Mammoliti, Michael Thompson

Motion to Adopt Item as Amended (Carried)

Point of Order by Councillor James Pasternak

Councillor Pasternak, rising on a Point of Order stated that Councillor Davis had moved a referral motion and Council should now have a referral debate.

Ruling by Speaker Frances Nunziata
Speaker Nunziata accepted the Point of Order and ruled that Councillor Davis' motion was an amendment of the Item, not a referral of the entire item.

EX28.5 - Toronto Police Transformational Task Force Report and Impacts on City Divisions

Decision Type:
ACTION
Status:
Amended
Wards:
All

Committee Recommendations

The Executive Committee recommends that:

 

Toronto Police Services Board

 

1.  City Council deem its consideration of this report to be Council's input on the Toronto Police Service's 2017-2019 business plan, to fulfill Ontario Regulation 3/99 made under the Police Services Act.

 

2.  City Council request the Toronto Police Services Board report to Executive Committee with a progress update on implementation of the Transformational Task Force recommendations in the second quarter of 2018.

 

Transfer of Beach Lifeguard Program

 

3.  City Council direct that:

 

a.  The General Manager, Parks, Forestry and Recreation deliver the beach lifeguard program starting November 10, 2017.

 

b.  The 2017 City Council Approved Operating Budget for the beach lifeguard program totalling $1.470 million gross and $1.415 million net be transferred from the Toronto Police Service to Parks, Forestry and Recreation.

 

c.  The Toronto Police Service budget for Beach Lifeguards be adjusted on a one-time basis for 2017 to facilitate the reimbursement from the City for their delivery of the program from January 1 to November 10, 2017, by increasing the 2017 Operating budget by $1.415 million gross with full cost recovery from Parks, Forestry and Recreation, resulting in a net zero financial impact to the Toronto Police Services Budget.

 

4.  City Council request the Toronto Police Services Board to direct the Chief of Police to continue providing communication (radio system) support, as well as maintenance, storage and fueling of equipment used by the beach lifeguard program until September 30, 2019 to assist with the program transition, and that the Toronto Police Service be reimbursed on a cost-recovery basis.

 

5.  City Council authorize the General Manager, Parks, Forestry and Recreation to explore and enter into the required agreements with the Toronto Police Service on a cost-recovery basis and/or other service providers, to help support the successful delivery of the beach lifeguard program by Parks, Forestry and Recreation.

         

6.  City Council direct that the 2017 Parks, Forestry and Recreation Operating Budget be increased on a one-time basis by $0.026 million in 2017 and $0.077 million in 2018 to fund one temporary position for a duration of eight months to be fully recovered from the Toronto Police Modernization Reserve to support the one-time transition of the beach lifeguard program.

 

Transfer of School Crossing Guard Program

 

7. City Council direct that:

 

a.  The General Manager, Transportation Services contract with a third-party service provider to deliver the school crossing guard program starting August 1, 2019, with the Toronto Police Service continuing to provide the school crossing guard program until July 31, 2019.

 

b.  The 2017 City Council Approved Operating Budget for the school crossing guard program totalling $7.525 million (gross and net) be transferred from the Toronto Police Service to Transportation Services to provide oversight and fund program delivery by a third-party service provider.

 

c.  The Toronto Police Service budget for the delivery of the school crossing guard program be adjusted on a one-time basis for 2017 to facilitate the reimbursement from the City for their delivery of the program for 2017, by increasing the 2017 Operating budget by $7.525 million gross with full cost recovery from Transportation Services, resulting in a net zero financial impact to the Toronto Police Service Budget.

           

8.  City Council authorize that the 2017 Transportation Services Operating Budget be increased by one temporary position funded on a one-time basis by $0.038 million funded from the Toronto Police Modernization Reserve to support one-time program development and procurement activities for the school crossing guard program.

 

9.  City Council direct the General Manager of Transportation Services to develop an implementation plan for the school crossing guards program, such plan to include warrants developed by or in consultation with the Toronto Police Service in accordance with the Highway Traffic Act, and a process for locations to be added and/or removed from the program as necessary, and report to the Public Works and Infrastructure Committee in the second quarter of 2018.

 

City Reporting

 

10.  City Council request the City Manager to report to Executive Committee to provide an update in the second quarter of 2018, as required, on the impacts of implementation of other Transformational Task Force recommendations on City divisions.

Origin

(October 19, 2017) Report from the City Manager

Summary

The Toronto Police Services Board (TPSB) formed the Transformational Task Force (TTF) with a mandate to review and study all of the reports over the last five years dealing with organizational change and potential efficiency measures, to determine how best to modernize the structure and service delivery of the Toronto Police Service (TPS) and deliver policing services more efficiently and effectively. The Transformational Task Force's final report contains 32 recommendations to modernize the policing model for the City of Toronto in a manner that is innovative, sustainable and affordable. While there will be up-front costs associated with building capacity and changing practice, these measures will help the TPS rationalize its resources, introduce delivery models with lower cost structures, and strategically drive internal efficiencies while maintaining public safety.

 

The Transformational Task Force report supports City Council's goal of a city where individuals and communities feel safe and secure. The recommendations support several City strategies including the Toronto Strong Neighbourhoods Strategy 2020, the City of Toronto Congestion Management Plan 2016-2020, the Vision Zero Road Safety Plan (2017-2021) and align with the City's commitment to continuous improvement.

 

The Transformational Task Force final report includes 32 recommendations with the majority largely focused on the internal operations of the Toronto Police Service and will either have little or no direct impact on City divisions, or the impact is undetermined at this point due to the phased roll-out of the implementation. To date, the City's review has identified three Transformational Task Force recommendations that will have an impact on certain City divisions that include the proposed transfer of the beach lifeguard and school crossing guard programs to appropriate City divisions (recommendations 12 and 13), and Toronto Police Service's risk assessment approach to non-emergency calls (recommendation 4).

 

This report supports the recommendation of the Transformational Task Force that, going forward, the beach lifeguard program be delivered by the City's Parks, Forestry and Recreation Division (PFR) beginning November 10, 2017, and the school crossing guard program be delivered by a third-party service provider under contract with the City's Transportation Services Division beginning August 1, 2019. While the Toronto Police Service will continue to deliver the school crossing guard program until July 31, 2019, the City and the Toronto Police Service are developing alternative options for September 2018 to address school crossing guard vacancies currently backfilled by police officers. The primary goal is to have these positions filled by a civilian workforce, thus freeing up police officers to fulfill core policing duties.

 

This report also recommends that the Toronto Police Service budgets for the beach lifeguard and school crossing guard programs be transferred to Parks, Forestry and Recreation and Transportation Services, respectively. The current budgets to deliver these services are recommended to be transferred in 2017 to enable City program development work to proceed. The budget transfers will not be considered budget reductions for the Toronto Police Service or increases for these City divisions as costs will ultimately remain within the overall City Operating Budget.

 

The Transformational Task Force final report also recommends that the Toronto Police Service develop a risk assessment tool to identify non-emergency calls that can be addressed through alternative approaches, including redirection to the appropriate City division or agency. The risk assessment tool is still under development; however, it is expected that City divisions responsible for the intake and response to calls for by-law enforcement and traffic related services will likely experience increased referrals from the Toronto Police Service. Staff from these City divisions and the Toronto Police Service continue to work collaboratively to discuss the impact and implementation of this recommendation. Financial impacts are not anticipated for the 2018 budget.

 

City staff are supportive of these recommended program delivery changes as they advance City objectives and allow the Toronto Police Service to focus on core policing to be better positioned to control its overall costs, which will benefit the City as a whole. The City and the Toronto Police Service are working collaboratively to assess the impacts and feasibility of the balance of the Transformational Task Force recommendations and timelines.

 

On May 16, 2017, Executive Committee received from the Toronto Police Services Board (TPSB) the Transformational Task Force Report as its 2017-2019 business plan and requested City Council comment on the plan. In accordance with that request, this report recommends that Council's consideration of this report be the input on the Toronto Police Service's 2017- 2019 business plan, to fulfill a regulatory requirement for the Toronto Police Services Board to consult with City Council on their business plan.

 

Finally, the report recommends that the City Manager and the Toronto Police Services Board be requested to report back in 2018 on the implementation of the Transformational Task Force recommendations as the impacts and feasibility of the other recommendations become more apparent.

Background Information

(October 19, 2017) Report from the City Manager on Toronto Police Transformational Task Force Report and Impacts on City Divisions
https://www.toronto.ca/legdocs/mmis/2017/ex/bgrd/backgroundfile-108126.pdf
Attachment 1 - Transformational Task Force Final Report - Action Plan: The Way Forward
https://www.toronto.ca/legdocs/mmis/2017/ex/bgrd/backgroundfile-108127.pdf
(October 10, 2017) Report from the City Manager on Toronto Police Transformational Task Force Report and Impacts on City Divisions - Notice of Pending Report
https://www.toronto.ca/legdocs/mmis/2017/ex/bgrd/backgroundfile-107765.pdf

Motions

1 - Motion to Adopt Item moved by Councillor Paul Ainslie (Carried)

2 - Motion to Reconsider Item moved by Councillor James Pasternak (Carried)

3 - Motion to Amend Item (Additional) moved by Councillor Jaye Robinson (Carried)

That City Council direct the General Manager of Transportation Services to develop an implementation plan for the school crossing guards program, such plan to include warrants developed by or in consultation with the Toronto Police Service in accordance with the Highway Traffic Act, and a process for locations to be added and/or removed from the program as necessary, and report to the Public Works and Infrastructure Committee in the second quarter of 2018.


4 - Motion to Adopt Item as Amended moved by Councillor Jaye Robinson (Carried)
Source: Toronto City Clerk at www.toronto.ca/council